Admin & Reception executive

Job Description – Admin & Reception Executive

Company

CapitalSquare Group

Department

Administration & Operations

Location

Mumbai

Job Purpose

To manage front-office reception activities and provide administrative and operational support to ensure the smooth functioning of the corporate office. The candidate will be responsible for maintaining a professional reception environment while coordinating day-to-day administrative activities.

Key Responsibilities

Front Desk & Reception Management

Handle the reception desk and act as the first point of contact for visitors, clients, business associates and vendors.

Greet and attend to visitors professionally and ensure proper visitor management.

Handle incoming telephone calls, transfer calls to the concerned departments and take messages whenever required.

Coordinate meeting schedules, conference room bookings and visitor appointments.

Inform concerned employees about visitor arrivals and ensure a smooth visitor experience.

Maintain visitor registers and other front-office records.

Administrative & Office Management

Manage day-to-day office administration and ensure the smooth functioning of office facilities.

Coordinate with housekeeping, pantry staff, security personnel and maintenance vendors.

Monitor office stationery, pantry supplies and other administrative inventory.

Ensure meeting rooms, reception areas and common spaces are clean and well-maintained.

Coordinate office maintenance, repairs and other facility-related requirements.

Maintain records of administrative expenses, invoices and vendor bills.

Travel & Coordination

Assist in travel arrangements, hotel bookings, cab bookings and other logistics for employees and management.

Coordinate courier dispatches, incoming documents and other office correspondence.

Support internal meetings, employee celebrations and corporate events.

Coordinate with vendors and service providers for timely delivery of services.

General Support

Provide administrative assistance to HR and other departments whenever required.

Maintain confidentiality of company information and documents.

Handle additional administrative responsibilities assigned by management.

Desired Skills & Competencies

Excellent communication and interpersonal skills.

Pleasant personality with a professional and courteous approach.

Good telephone etiquette and visitor-handling skills.

Strong coordination and organizational abilities.

Basic knowledge of MS Office (Word, Excel and Outlook).

Ability to multitask and manage responsibilities independently.

Attention to detail and problem-solving abilities.

Educational Qualification & Experience

Graduate in any discipline.

1–2 years of experience in Front Office, Reception or Administration.

Prior experience in a corporate office, financial services or banking environment will be preferred.

Key Attributes

Well-groomed and presentable.

Punctual, disciplined and proactive.

Responsible, approachable and service-oriented.

Ability to maintain professionalism in a corporate environment.

Pay

₹20,000.00 - ₹35,000.00 per month

Work Location

In person