Import Documentation Executive

Key Responsibilities

Import Documentation

• Collect and verify import documents from clients.
• Check Commercial Invoice, Packing List, Bill of Lading (BL) / Air Waybill (AWB), and Certificate of Origin.
• Verify Importer Exporter Code (IEC), GST details, and importer KYC documents.
• Check HS Code, product description, quantity, assessable value, and country of origin.
• Verify applicable import licenses, permits, and regulatory certificates.

Bill of Entry (BOE) Processing

• Prepare and coordinate filing of Bills of Entry through the applicable customs system.
• Verify customs duty calculations, valuation, and applicable notifications or exemptions.
• Coordinate amendments and corrections in import documentation.
• Follow up on customs queries, assessment, examination, and clearance status.
• Ensure compliance with applicable Customs Act, rules, and regulations.

Customs Clearance Coordination

• Coordinate with customs officers, appraising groups, examination teams, and other relevant stakeholders.
• Arrange documents required for customs examination and assessment.
• Monitor duty payment, assessment, and Out of Charge (OOC) status.
• Coordinate Delivery Order (DO), terminal formalities, and cargo release.

Coordination and Follow-up

• Communicate with clients regarding missing documents and clearance requirements.
• Coordinate with shipping lines, airlines, freight forwarders, transporters, and CFS/port operators.
• Track shipment status and ensure timely customs clearance.
• Provide regular updates to clients and internal teams.
• Escalate documentation discrepancies and clearance delays.

Records and Reporting

• Maintain shipment files and import documentation records.
• Update daily shipment trackers and clearance reports.
• Maintain records of Bills of Entry, duty payments, examination reports, and OOC copies.
• Monitor pending shipments, documentation issues, and demurrage/detention risks.
• Ensure proper document filing and compliance with company procedures.
• Graduate in any discipline; logistics or supply chain qualifications preferred.
• 1–3 years of experience in CHA/customs brokerage, import documentation, or freight forwarding preferred.
• Freshers may be considered for trainee positions.

Pay

₹10,000.00 - ₹40,000.00 per month

Work Location

In person