Purchase Executive

About the Role

We are looking for a detail-oriented and proactive Purchase Executive with strong procurement skills to manage purchasing activities, vendor coordination, price negotiations, and timely procurement of materials and services. The candidate will be responsible for identifying reliable suppliers, comparing quotations, maintaining purchase records, and ensuring that purchases are completed within budget while meeting quality and delivery requirements.

Key Responsibilities

Identify, evaluate, and source vendors and suppliers based on price, quality, reliability, and delivery timelines.

Obtain and compare quotations from multiple suppliers to ensure cost-effective purchasing decisions.

Negotiate prices, payment terms, delivery schedules, and other commercial terms with vendors.

Prepare purchase requisitions, purchase orders, and other procurement-related documents.

Coordinate with internal departments to understand purchasing requirements and ensure timely procurement.

Follow up with vendors to ensure on-time delivery of materials, products, and services.

Maintain updated records of suppliers, quotations, purchase orders, invoices, and delivery details.

Develop and maintain strong relationships with existing vendors and identify new suppliers when required.

Monitor purchase costs, track expenses, and identify opportunities for cost savings.

Verify received materials against purchase orders, specifications, quantities, and quality requirements.

Coordinate with the accounts team regarding vendor invoices, payment status, and outstanding dues.

Track pending orders, delivery delays, and procurement issues and take corrective action when necessary.

Maintain proper documentation and ensure transparency throughout the purchasing process.

Prepare regular reports on purchases, vendor performance, pending orders, and cost comparisons.

Requirements

Bachelor's degree in Commerce, Business Administration, Supply Chain Management, or a related field.

Basic understanding of purchasing, procurement, and vendor management processes.

Good negotiation, communication, and coordination skills.

Proficiency in Microsoft Excel and Google Sheets for maintaining purchase records and comparing quotations.

Ability to evaluate supplier quotations and identify cost-effective options.

Strong organizational skills and attention to detail.

Ability to manage multiple purchase requirements and follow up on pending orders.

Basic knowledge of purchase orders, invoices, quotations, and inventory records.

Honest, responsible, and proactive approach to work.

Good to Have

Prior experience in purchasing, procurement, vendor coordination, or supply chain operations.

Experience in price negotiation and supplier development.

Knowledge of inventory management and stock reconciliation.

Familiarity with ERP software or inventory management systems.

Ability to identify alternative suppliers and reduce procurement costs.

What We Offer

Monthly salary of ₹15,000 – ₹22,000, based on skills and experience.

Practical exposure to purchasing, procurement, and vendor management.

Opportunity to develop negotiation, sourcing, and cost-control skills.

Scope for professional growth based on performance and responsibilities.

Pay

₹15,000.00 - ₹22,000.00 per month

Work Location

In person