Receptionist/Administrator

JOB DESCRIPTION Admin cum Receptionist

Company Name

B. L. Kashyap & Sons Ltd.

Position

Admin cum Receptionist

Department

HR & Administration

Location

Head Office, New Delhi

Experience Required

4–8 Years

Employment Type

Full-Time

Working Days

Monday to Friday and alternate/working Saturdays as per company policy (two Saturdays off and all Sundays off)

About the Company

B. L. Kashyap & Sons Ltd. (BLK) is a leading construction and infrastructure company engaged in delivering complex projects across various sectors. We are looking for a professional, well-organised, and presentable Admin cum Receptionist to manage front-office operations and provide administrative support at our Head Office in New Delhi.

Job Purpose

To ensure smooth front-office operations, maintain a professional reception environment, manage visitor and telephone handling, and provide effective administrative and facility-management support to the Head Office.

Key Roles & Responsibilities

Front Office & Reception Management

Manage the reception area and ensure a professional and welcoming experience for visitors, clients, vendors, and senior management.

Handle incoming calls, transfer calls to the appropriate departments, and maintain telephone etiquette.

Receive, register, and guide visitors as per company protocols.

Coordinate meeting schedules, conference room bookings, and visitor appointments.

Ensure the reception area is maintained in a clean, organised, and presentable condition.

Administrative Support

Handle incoming and outgoing courier, postal correspondence, and document dispatch.

Maintain records of visitors, couriers, stationery, and other administrative activities.

Manage office stationery, pantry supplies, and other consumables, including stock monitoring and replenishment.

Coordinate printing, scanning, photocopying, filing, and document management.

Provide administrative assistance to HR, Administration, Accounts, and other departments as required.

Office Facilities & Vendor Coordination

Coordinate with housekeeping, pantry staff, security personnel, and maintenance teams to ensure smooth office functioning.

Follow up with vendors and service providers for routine office requirements.

Monitor office upkeep, cleanliness, and availability of essential supplies.

Report maintenance issues and ensure timely resolution.

Support meeting arrangements, including refreshments and other logistical requirements.

Travel & Meeting Coordination

Assist with meeting arrangements and visitor hospitality.

Coordinate travel bookings, accommodation, and local conveyance wherever required.

Support the administration team in organising internal meetings and official events.

Records & Reporting

Maintain accurate administrative records and documentation.

Prepare routine administrative reports and update relevant trackers.

Ensure confidentiality of company information, visitor details, and official correspondence.

Perform other administrative duties assigned by the reporting manager.

Required Qualifications & Experience

Graduate in any discipline; additional certification in Office Administration or Front Office Management will be an advantage.

4–8 years of relevant experience in reception, front-office management, and office administration.

Prior experience in a corporate office or a reputed organisation is preferred.

Proficiency in MS Office, particularly MS Excel, Word, and Outlook.

Good verbal and written communication skills in English and Hindi.

Required Skills & Competencies

Professional appearance, positive attitude, and customer-service orientation.

Excellent communication, interpersonal, and telephone-handling skills.

Strong organisational, coordination, and multitasking abilities.

Good follow-up skills and attention to detail.

Ability to handle visitors and senior management professionally.

Punctuality, reliability, discretion, and a strong sense of responsibility.

Reporting To

HR & Administration Manager / AGM – HR & Administration.

Candidate Profile

We are seeking a polished, courteous, proactive, and responsible professional who can independently manage front-office operations while ensuring efficient administrative support and a positive corporate experience for all visitors and employees.

Interested candidates may share their updated CV along with current CTC, expected CTC, and notice period. you can reach on whatsapp 8700014556 drop a email on dheeraj.sharma@blkashyap.com

Pay

₹25,000.00 - ₹45,000.00 per month

Work Location

In person