Front Desk Executive

Executive Assistant – Front Office & Administration

Location

Yelachenahalli, Bengaluru

Company

Bionova Research Labs Pvt. Ltd.

Role Mix

Front Office & Administration

Job Summary

We are looking for a smart, proactive and well-organised Executive Assistant – Front Office & Administration who can support management in day-to-day coordination while professionally managing the front office.

This is not purely a receptionist role. The candidate should be excellent with computers, AI tools, MS Office, emails, documentation, follow-ups, scheduling and administrative coordination.

We are looking for someone who is quick, responsible and proactive,a person who follows up on pending work, keeps things organised and gets tasks completed without requiring repeated reminders.

Key Responsibilities

Assist management with daily administrative and coordination activities.

Follow up with employees and departments on tasks assigned by management.

Maintain pending-task lists, follow-up trackers and status updates.

Prepare basic reports, letters, presentations, Excel sheets and documents.

Draft and manage professional emails and routine correspondence.

Prepare Minutes of Meetings (MOM) and track action points.

Organise management documents, records and confidential files.

Coordinate meetings, travel arrangements and appointments when required.

Use AI tools such as ChatGPT for drafting, research, documentation and improving work productivity.

Support HR/Admin with employee documentation, interview coordination and routine administrative activities.

Coordinate with vendors, customers and internal teams whenever required.

Maintain confidentiality of management and company information.

Welcome visitors, customers and candidates professionally.

Maintain a professional and organised reception area.

Manage incoming/outgoing couriers, letters and documents.

Coordinate visitor appointments and meeting rooms.

Handle basic customer and visitor enquiries.

Assist with office supplies, stationery and general administrative requirements.

Coordinate refreshments and meeting arrangements when required.

Skills Required

Strong computer and digital skills

Good working knowledge of MS Word, Excel, PowerPoint and Outlook/Email

Good English communication; Kannada/local language preferred

Strong email drafting and documentation skills

Fast learner with good typing and computer skills

Quick, proactive and strong in follow-ups

Good organisational and time-management skills

Ability to multitask and prioritise work

Professional appearance and communication

Ability to work independently with minimum supervision

Responsible in handling confidential informationQualification & Experience

Qualification

Graduate preferred

Experience

1–3 years in Executive Assistant, Front Office, Administration, Office Coordinator or similar role.

Freshers with excellent communication, strong computer/AI skills and a highly proactive attitude may also be considered.

Ideal Candidate

We prefer someone who does not simply wait for instructions. The candidate should be able to understand priorities, maintain follow-ups, remind concerned people, identify pending work and ensure administrative tasks move towards completion.

Candidates staying near Yelachenahalli or willing to relocate closer to the office will be preferred.

Job Types

Full-time, Fresher

Pay

₹30,000.00 - ₹50,000.00 per month

Benefits

Provident Fund

Ability to commute/relocate

Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Preferred)

Experience

Microsoft Office

3 years (Preferred)

Front desk - Receptionist

3 years (Preferred)

Work Location

In person