Purchase Executive

Procurement of Bought-Out Materials

Supplier Identification & Management

Prepare and maintain an updated list of suppliers for all categories of bought-out items (boards, laminates, hardware, etc.).

Ensure a minimum of three qualified and approved suppliers per commodity.

Submit supplier list for management approval based on pricing, quality, delivery performance, and service standards.

Purchase Request & Order Management

Prepare Purchase Request (PR) based on CRN and BOM/BOQ shared by the operations team.

Collect and compare competitive quotations from approved vendors before finalizing.

Review PR internally and obtain management approval.

Issue and share Purchase Orders (PO) to suppliers clearly mentioning delivery location, quantity, and other terms.

Ensure PO number is referenced on all supplier invoices.

Material Receipt & Verification

Monitor deliveries to ensure adherence to PO terms—quantity, quality, timelines, and color/shade specifications.

Confirm receipt and acknowledgement from internal stores or job work locations.

Any deviation or rejection must be documented, communicated to the supplier, and supported with a rejection note and debit note (in coordination with Accounts).

Invoice & Documentation Handling

Submit all relevant invoices to the Accounts team immediately after Goods Receipt Note (GRN) is processed (latest by next working day 11 AM).

Manage exceptional/emergency purchases (cash purchases up to ₹1000) only with management approval and proper documentation.

Ensure that every material inward is backed by a PO; if not, seek management approval and issue the PO before GRN processing (exception only).

Supplier Evaluation

Prepare Quarterly Supplier Evaluation Reports based on quality, pricing, and support, credit terms, and overall service performance.

Pay

Up to ₹35,000.00 per month

Benefits

Flexible schedule

Work Location

In person