Executive Secretary

We are seeking a highly organized and proactive Executive Secretary to provide high-level administrative and coordination support to senior leadership. The role requires excellent communication, strong multitasking abilities, and the capability to manage confidential information with professionalism. The ideal candidate will play a key role in ensuring smooth executive office operations and effective coordination across departments.

Key Responsibilities

Manage calendars, meetings, travel arrangements, and visitor coordination

Act as a liaison between senior leadership, clinical teams, and external stakeholders

Handle internal and external communication, including emails, calls, and correspondence

Prepare agendas, presentations, reports, and executive summaries

Maintain records, confidential documents, and filing systems

Organize leadership meetings, board meetings, and review sessions

Record minutes of meetings and ensure timely follow-ups

Coordinate cross-functional activities and track progress of key initiatives

Assist in budgeting, expense tracking, and administrative approvals

Support event planning, leadership visits, and official meetings

Maintain SOPs, documentation, and process workflows

Education

Graduate (Administration with Healthcare preferred)

Experience

5-7 years

Vacancies

1