Accounts and Admin Executive

Job Description We are looking for a responsible, hardworking, and multi-tasking Accounts & Office Executive to manage day-to-day accounting and office operations in our manufacturing business. The candidate should be able to handle accounts independently and manage multiple responsibilities efficiently. Key Responsibilities 1. Accounting & Billing Maintain daily sales and purchase entries in BUSY Accounting Software. Prepare sales invoices, purchase bills, credit notes, and debit notes. Maintain customer and supplier ledgers. Handle sales and purchase records for multiple brands and companies. Maintain cash book, bank book, and petty cash records. Perform bank reconciliation and outstanding balance reconciliation. Track customer payments, supplier payments, and pending dues. 2. GST & Taxation Maintain GST sales and purchase records. Verify GST invoices and input tax credit (ITC). Coordinate with the CA for GST returns, TDS, income tax, and other compliance work. Prepare data and reports required for GST returns and audits. Assist with e-way bills and other required documentation. 3. Inventory & Stock Management Maintain stock records of speakers, amplifiers, speaker components, and other products. Record purchase, sales, stock transfers, and material movements. Coordinate with the store and production teams for stock updates. Check physical stock against software records and report discrepancies. 4. Payroll & Office Administration Maintain employee attendance, salary records, overtime, deductions, and salary slips. Maintain employee files and other office records. Prepare daily, weekly, and monthly reports as required. Maintain proper filing of invoices, bills, vouchers, and other documents. 5. Import & Purchase Documentation Maintain import purchase records and supplier invoices. Organize shipping bills, bills of entry, freight invoices, customs duty documents, and related import expenses. Coordinate with suppliers, transporters, and clearing agents when required. 6. General Office Work Handle routine computer work, Excel sheets, email correspondence, and document preparation. Follow up with customers for outstanding payments. Coordinate with sales, purchase, production, and management teams. Perform other reasonable office and accounting tasks assigned by management. Required Skills & Qualifications Graduate in Commerce (B.Com preferred). Minimum 1 years of relevant accounting experience. Good working knowledge of BUSY Accounting Software. Practical knowledge of GST, invoicing, ledgers, and bank reconciliation. Good command of MS Excel and basic computer operations. Ability to manage multiple companies, brands, and responsibilities. Honest, disciplined, organized, and willing to take ownership of work. Ability to work independently with minimal supervision. Preferred Candidate We prefer a candidate who has worked in a small manufacturing, trading, or wholesale business and understands that the role involves both accounting and general office responsibilities. Important: We need a long-term employee who is sincere, detail-oriented, proactive, and ready to handle multiple tasks as required by the business.