Personal Assistant

Job Title

Personal Assistant to Managing Director (MD)

Department

Executive Office / Administration

Reporting To

Managing Director

Location

Dehradun

Employment Type

Full-Time

Job Summary

We are looking for a professional, organised, and proactive Personal Assistant to the Managing Director (MD) to provide high-level administrative and executive support. The candidate will be responsible for managing the MD’s schedule, coordinating meetings, handling correspondence, maintaining confidential information, and ensuring the smooth execution of daily activities.

Key Responsibilities

• Calendar \& Schedule Management: Manage the MD’s calendar, appointments, meetings, reminders, and daily schedules.
• Meeting Coordination: Arrange meetings, prepare agendas, coordinate with internal teams and external stakeholders, and maintain meeting records.
• Communication Management: Handle emails, phone calls, messages, and correspondence on behalf of the MD.
• Travel Management: Organise business travel, hotel bookings, transportation, itineraries, and expense documentation.
• Administrative Support: Prepare reports, presentations, letters, meeting minutes, and other business documents.
• Follow-ups \& Coordination: Track pending tasks, follow up with department heads, and ensure timely completion of assigned work.
• Confidentiality: Maintain strict confidentiality of sensitive business information, financial records, and management discussions.
• Office Coordination: Coordinate with HR, Accounts, Operations, Sales, and other departments as required by the MD.
• Expense Management: Maintain records of business expenses, bills, reimbursements, and travel-related costs.
• Personal Assistance: Handle professional and work-related personal tasks assigned by the MD efficiently and responsibly.

Required Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• 5-7 years of experience as a Personal Assistant, Executive Assistant, or Management Assistant.
• Excellent verbal and written communication skills.
• Proficiency in MS Office, Excel, PowerPoint, email, and calendar management tools.
• Strong organizational, time-management, and multitasking abilities.
• Professional attitude, discretion, problem-solving skills, and attention to detail.

Key Skills

• Executive coordination and time management
• Professional communication and follow-up
• Confidentiality and integrity
• Planning and prioritization
• Report preparation and documentation
• Interpersonal and coordination skills

Key Performance Indicators (KPIs)

• Effective management of the MD’s schedule and appointments.
• Timely completion of assigned tasks and follow-ups.
• Accuracy of reports, records, and documentation.
• Efficient coordination between departments.
• Professional handling of confidential information.
• Overall improvement in the MD’s productivity and time management.

Preferred Candidate Profile

The ideal candidate should be trustworthy, well-presented, detail-oriented, and capable of working independently in a fast-paced corporate environment. The candidate must demonstrate sound judgement, initiative, flexibility, and the ability to manage multiple priorities while maintaining professionalism.

Pay

₹30,000.00 - ₹40,000.00 per month

Work Location

In person