Purchase Executive

Job Description

Manager – Billing, Distribution & Operations

Department

Billing, Distribution & Operations

Industry

Pharmaceutical

Location

Kolkata

Expeience

7-8 yrs

Job Summary

We are looking for an experienced Manager to oversee billing, collections, distribution, stock management, reporting, and vendor coordination. The candidate will ensure smooth operational activities, accurate documentation, timely stock delivery, and effective coordination with stockists, C&F agents, transporters, and internal teams.

Roles and Responsibilities

Billing Management

Supervise daily sales invoice printing, verification, filing, and billing-related activities.

Collection Management

Collect cash and cheques from stockists in locations where field personnel are unavailable.

Distribution Management

Handle all activities related to goods distribution and ensure timely dispatch and delivery.

Transporter Coordination

Follow up with transporters regarding stock dispatches, deliveries to depots, and receipt of goods from suppliers.

PACT Software Management

Create new debtors and creditors, update product details, and resolve software-related issues.

Sales Reporting: Prepare monthly stockist sales reports, stock statements, and other sales-related reports for senior management and the sales team.

Sales Return Management

Verify and approve stockist sales returns and related credit notes.

Stock Verification

Conduct monthly physical stock verification and reconcile discrepancies.

Operational Troubleshooting: Visit stockists and C&F agents across operational locations in West Bengal and other states to resolve operational issues.

Vendor Management

Coordinate directly with C&F agents regarding sales, credit notes, stock deliveries, and stock receipts.

Documentation & Compliance

Maintain accurate records of invoices, stock movements, collections, and distribution activities.

Required Skills

Experience in pharmaceutical billing, distribution, and operations.

Knowledge of inventory management and stock reconciliation.

Proficiency in PACT software or similar ERP/accounting systems.

Strong reporting, coordination, and problem-solving skills.

Ability to manage transporters, stockists, and C&F agents.

Willingness to travel to operational locations as required.

Preferred Candidate

Candidates with experience in pharmaceutical distribution, stockiest management, billing operations, and C&F coordination will be preferred.

Pay

₹20,000.00 - ₹25,000.00 per month

Benefits

Cell phone reimbursement

Flexible schedule

Paid sick time

Work Location

In person