Administration

Position Summary

We are seeking a highly organized and proactive Administration & Facilities Officer to oversee the seamless operation of our office infrastructure and administrative services. This role is pivotal in ensuring a safe, efficient, and productive work environment by managing property maintenance, travel logistics, vendor relationships, and office administration across multiple locations. The ideal candidate will be a strategic problem-solver with a strong focus on cost-effectiveness and quality service delivery.

Key Responsibilities

Facilities & Infrastructure Management

Manage the comprehensive upkeep, maintenance, and operational performance of all company properties (Santosha, Meadows, ECA Building).

Implement and rigorously adhere to preventive maintenance schedules, ensuring all repairs are conducted promptly and to a high standard.

Monitor and optimize utility consumption, and ensure full compliance with all health, safety, and regulatory standards.

Travel, Transport & Logistics Management

Oversee all staff and visitor transportation, including cab services for daily commutes and official requirements.

Manage the corporate travel desk, coordinating end-to-end arrangements such as flight and train bookings, hotel accommodations, and detailed itinerary planning.

Liaise with travel agencies and vendors to negotiate favorable terms, ensuring cost-efficiency, reliability, and high-quality service.

Office Administration & Procurement

Procure and manage the inventory of all stationery, office supplies, and consumables for all locations.

Maintain optimal stock levels through systematic inventory control and timely replenishment.

Provide comprehensive logistical support for company events, meetings, and conferences.

Vendor & Contract Management

Source, evaluate, and onboard vendors for facilities, travel, administrative services, and other operational needs.

Negotiate contracts and Service Level Agreements (SLAs) to secure cost-effective and high-quality services.

Conduct regular vendor performance reviews to ensure adherence to agreed terms and drive continuous improvement.

Maintain a centralized vendor database, contract repository, and payment schedules in coordination with the Finance department.

Compliance, Documentation & Reporting

Maintain accurate and up-to-date records for all property maintenance, vendor contracts, travel bookings, and inventory.

Prepare and present periodic Management Information System (MIS) reports on administrative expenditures and activities.

Ensure strict adherence to company policies, statutory regulations, and health & safety protocols.

Qualifications & Competencies

Proven experience in facilities management, office administration, or a similar role.

Exceptional organizational and multitasking abilities with a keen attention to detail.

Strong negotiation, vendor management, and relationship-building skills.

Excellent verbal and written communication and interpersonal skills.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Working knowledge of facility management software (e.g., CAFM) and travel management systems is highly desirable.

Pay

₹25,000.00 - ₹40,000.00 per month

Benefits

Provident Fund

Application Question(s)

Mention your current ctc.

Work Location

In person