Front Desk Receptionist

Hello Candidates,

Greetings of the day...!!!

We have an urgent requirement for the profile of "Admin Executive / Executive Assistant to CEO" for one of the MNC IT Company @ Ahmedabad location.

Designation - Admin Executive / Executive Assistant to CEO

Work Location - Work From Home

Department

Admin

Reports To

CEO / MD

Shift

Work in US Shift

Job Purpose: Provide comprehensive administrative and organizational support to the MD & CEO by managing schedules, coordinating meetings, and handling correspondence to ensure seamless daily operations. Facilitate effective communication by acting as a liaison between internal teams and external stakeholders. Ensure timely execution of tasks through efficient prioritization and process management.

Educational Qualification

Graduate in any discipline; Bachelors Degree or Post Graduation will work

Work Experience (Range of years): 2-3 years of experience in a similar administrative or secretarial role.

Personal Assistant

Administrative Support

Manage the CEO / MD's daily schedule, including coordinating meetings, appointments, and travel arrangements.

Handle correspondence, including drafting emails, letters, and memos as directed by the CEO / MD.

Maintain an organized filing system for critical documents, reports, and communications, ensuring easy retrieval.

Assist in organizing events, conferences, and other professional engagements as needed.

Meeting Coordination and Follow-ups

Schedule, organize, and coordinate internal and external meetings, including preparing agendas, minutes, and required materials.

Assist in tracking action items from meetings, ensuring timely follow-up and updates to the CEO.

Liaise with internal departments and external stakeholders to ensure seamless communication and collaboration.

Monitor deadlines, reminders, and tasks for the CEO / MD, ensuring timely completion.

Communication and Liaison

Act as the primary point of contact for all incoming communication to the CEO / MD, ensuring prompt responses and prioritization.

Coordinate with the team and other departments to consolidate reports, presentations, and updates.

Maintain confidentiality and professionalism while handling sensitive information and communications.

Process and Documentation Support

Assist in preparing financial reports, presentations, and documents as per the CEO / MD's requirements.

Maintain an updated repository of critical information, including policies, project details, and contact lists.

Support process improvements within the administrative framework to enhance efficiency.

Job Location - (Work From Home)

Job Timings - 8:30 p.m. to 4:30 a.m. (US timings)

Salary - Upto 35,000 / Month

Pay

₹300,000.00 - ₹420,000.00 per year

Benefits

Provident Fund

Work Location

In person