Purchase & Store Executive

We are Looking for "Purchase & Store Executive " For Fabcafe .

Company

FabCafe – Sector 17, Chandigarh

Experience

Minimum 3 Years

Salary

Negotiable (As per experience and skills)

Job Location

Chandigarh

Job Summary

We are looking for an experienced and responsible Purchase & Store Executive to manage the complete purchasing and store operations of FabCafe. The candidate will be responsible for procurement of all food and non-food items, vendor coordination, inventory management, stock maintenance, cost control, and ensuring the timely availability of materials for smooth restaurant operations.

Key Responsibilities

Purchase & Procurement Management

Handle all purchase requirements for the restaurant, including food items, vegetables, groceries, dairy products, beverages, kitchen supplies, cleaning materials, packaging, and other operational items.

Collect purchase requirements from the Head Chef, Kitchen Team, Restaurant Manager, and other departments.

Prepare daily and weekly purchase orders as per requirements.

Ensure timely procurement of quality materials at competitive prices.

Compare quotations, negotiate rates, and maintain cost-effective purchasing.

Ensure all purchases are made with proper approval.

Vendor Management

Identify, develop, and maintain relationships with reliable vendors and suppliers.

Coordinate with vendors regarding rates, quality, delivery schedules, and payment terms.

Negotiate prices and maintain updated vendor lists and contact details.

Ensure timely delivery of purchased materials.

Handle vendor complaints, shortages, damaged goods, and replacement requests.

Regularly review vendor performance, pricing, and product quality.

Store & Inventory Management

Manage the complete restaurant store and maintain proper stock records.

Monitor daily stock consumption and maintain minimum and maximum stock levels.

Maintain stock registers for all incoming and outgoing materials.

Conduct regular physical stock verification and reconcile it with inventory records.

Ensure proper storage, labelling, and arrangement of all materials.

Follow FIFO (First In, First Out) and FEFO (First Expiry, First Out) methods.

Monitor expiry dates and prevent wastage, damage, and pilferage.

Ensure proper temperature-controlled storage of perishable items.

Material Receiving & Quality Checking

Check the quantity, quality, weight, and condition of all received materials.

Match received goods with purchase orders and invoices.

Verify expiry dates, manufacturing dates, and packaging conditions.

Report shortages, damaged goods, and quality issues immediately.

Ensure proper documentation of all goods received.

Documentation & Reporting

Maintain purchase orders, invoices, bills, delivery challans, and vendor records.

Prepare daily purchase and stock reports.

Maintain daily consumption, wastage, and stock movement records.

Prepare monthly inventory and purchase expense reports.

Coordinate with the Accounts Department for bill verification and vendor payments.

Maintain accurate records for audits and management review.

Cost Control & Operational Coordination

Monitor food and non-food purchase expenses.

Identify opportunities to reduce procurement costs without compromising quality.

Control unnecessary purchases, overstocking, and material wastage.

Coordinate with the Head Chef and Restaurant Manager to plan purchase requirements.

Ensure uninterrupted availability of essential restaurant materials.

Required Skills & Qualifications

Minimum 3 years of experience in Purchase, Procurement, or Store Management, preferably in the hotel, restaurant, or hospitality industry.

Good knowledge of food and non-food procurement.

Strong vendor management and negotiation skills.

Knowledge of inventory management and stock control.

Understanding of FIFO and FEFO methods.

Basic computer knowledge, MS Excel, and inventory management software.

Good communication, coordination, and record-keeping skills.

Honest, responsible, organised, and detail-oriented.

Key Performance Indicators (KPIs)

Timely availability of all required materials.

Purchase cost control and vendor price negotiations.

Accurate inventory and stock records.

Minimum wastage, expiry, and stock discrepancies.

Proper documentation and purchase reporting.

Effective vendor coordination and management.

Reena Thakur

Mob- 6283877450

Pay

₹15,000.00 - ₹25,000.00 per month

Work Location

In person