Interior Designer | B.Sc. in Interior Design

Job Description (JD)Interior Designer – Material Sourcing \& Onsite Coordination

Company

Avillion Farms

Department

Interior Design / Procurement / Projects

Job Location

BTM 2nd Stage, Bangalore

Work Mode

Onsite and field visits

Working Hours

2:00 PM – 6:00 PM

Working Days

6 days a week

Employment Type

Part-Time

Experience

0–2 years; freshers can apply

Job Summary

Avillion Farms is looking for a responsible and proactive Interior Designer – Material Sourcing \& Onsite Coordination to manage interior material sourcing, coordinate with retailers and suppliers, arrange material bookings and dispatches, and ensure timely delivery of materials to project sites.

The candidate will act as a coordination link between the interior design team, procurement team, retailers, suppliers, transporters, and onsite project teams.

The role involves visiting retail outlets and project sites, checking material availability, coordinating dispatch, verifying deliveries, and collecting signed delivery acknowledgements.

• Key ResponsibilitiesA. Material Sourcing \& Retailer Coordination
• Identify and source interior materials from retailers, dealers, distributors, and manufacturers.
• Coordinate with vendors for tiles, sanitaryware, lighting, electrical fittings, furniture, plywood, laminates, hardware, paints, and other interior materials.
• Visit retail outlets and supplier locations to check material availability, quality, specifications, and pricing.
• Obtain quotations and compare prices for approval by the Procurement Manager.
• Confirm quantities, brands, stock availability, and delivery timelines.
• Build and maintain good relationships with retailers and suppliers.
• Follow up with vendors regarding material readiness and booking status.

B. Material Booking \& Dispatch Coordination

• Coordinate with retailers and suppliers to book approved materials.
• Follow up on purchase orders and confirm material availability before dispatch.
• Coordinate transportation and confirm delivery schedules with vendors.
• Ensure materials are dispatched to the correct project site within the agreed timeline.
• Collect invoices, delivery challans, and other required documents.
• Inform the site team about dispatch schedules and expected delivery times.

C. Onsite Visits \& Material Verification

• Visit project sites to coordinate material delivery and receipt.
• Coordinate with site engineers, supervisors, contractors, and storekeepers during unloading.
• Verify delivered quantities against purchase orders and delivery challans.
• Check material specifications, brands, and visible condition.
• Identify damaged, defective, missing, or incorrect materials and report discrepancies immediately.
• Take photographs of delivered materials and maintain records.
• Ensure materials are stored safely at the site.

D. Delivery Acknowledgement \& Documentation

• Obtain signed delivery acknowledgements from authorised site personnel.
• Collect signed delivery challans and material receipt confirmations.
• Maintain records of material orders, bookings, dispatches, and deliveries.
• Update material tracking sheets with order status, dispatch dates, delivery dates, and quantities received.
• Follow up on pending deliveries, short supplies, replacements, and damaged materials.
• Submit daily updates to the Procurement Manager or Project Manager.

E. Interior Project Coordination

• Understand material requirements from interior drawings, BOQs, and project specifications.
• Coordinate with the design and execution teams to source the correct materials.
• Assist in preparing material requirement lists and procurement schedules.
• Ensure materials are available according to project timelines and approved budgets.
• Coordinate with vendors and site teams to avoid delays in interior execution.

Educational Qualifications

Any ONE of the following qualifications is mandatory

• Diploma in Interior Design.
• Diploma in Architecture.
• B.Sc. in Interior Design with relevant certification.

Candidates must have a relevant qualification in interior design or architecture.

Mandatory Requirements

• Two-wheeler is mandatory.
• Valid two-wheeler driving licence is mandatory.
• Must be comfortable travelling to retail outlets, supplier locations, and project sites.
• Must be willing to conduct onsite visits for material sourcing and delivery coordination.
• Must be comfortable handling vendor follow-ups, material dispatch, and delivery acknowledgement.
• Must be willing to travel within Bangalore and to project locations outside Bangalore whenever required.
• Petrol/travel allowance will be provided as per company policy.

Candidates without a two-wheeler and a valid driving licence will not be considered for this position.

Required Skills

• Basic knowledge of interior materials, finishes, and building products.
• Understanding of material specifications, quantities, and BOQs.
• Vendor management and material sourcing skills.
• Good communication and negotiation skills.
• Strong follow-up and coordination abilities.
• Basic knowledge of MS Excel and Google Sheets.
• Ability to maintain material tracking sheets and delivery documentation.
• Good time management and problem-solving skills.
• Willingness to work in a field-oriented, onsite coordination role.

Daily Workflow

Step

Activity

Expected Outcome

1

Receive material requirements

Confirm materials and quantities

2

Contact or visit retailers

Check availability and obtain quotations

3

Coordinate material booking

Confirm approved orders

4

Follow up with vendors

Ensure materials are ready

5

Coordinate dispatch

Arrange delivery to the correct site

6

Visit the project site

Coordinate unloading and receipt

7

Verify materials

Check quantity, specifications, and condition

8

Collect acknowledgement

Obtain signed challan or receipt

9

Update tracking sheet

Record delivered and pending items

10

Submit status report

Report completed and pendin