Procurement Admin

Job Overview

The Procurement Admin has established Procurement Admin skills to perform a range of day-to-day activities. They can recognize and solve typical Supply Chain problems with limited supervisory approval. They are tasked with evaluating and selecting solutions from established options. Their work directly impacts their team through the quality of the services or information provided.

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.

For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.

Key Tasks and Responsibilities

Coordinate with more Senior Administrators

Work across projects in a group or team atmosphere as assigned

Raise questions when unsure

Focus on correct and efficient throughput of work

Assist in retrieval and transmission of files, records, data, and documents for urgent work process needs

Assist with Document Control-monitoring, recording, and filing of documents under the department's custody

Assist with setting up, filling, and updating bids, commercial bid tabs, purchase orders, change order requests, and other duties as needed

Assist in writing up purchase orders and issuing purchase orders to vendors

Expedite purchase orders for the vessels to maintain status and contact with the vessel and procurement team

Maintain procurement records such as vendor contracts, purchase orders, and invoices, and ensure their accuracy and completeness

Assist in negotiating prices and terms with vendors to obtain the best value for the company

Assist in managing vendor relationships as required

Essential Qualifications and Education

Bachelor’s degree preferred

3 to 5 years of EPCI experience

Proficient in Microsoft Office, especially Outlook, Excel, and PowerPoint

Basic knowledge of procurement processes, including sourcing, contracting, purchasing, and expediting

Excellent organizational and time-management skills, with the ability to prioritize and meet deadlines

Attention to detail and accuracy in data entry, record-keeping, and documentation

Ability to work collaboratively in a team environment

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