Receptionist cum Front desk executive

. Full time Graduates only

. Local Candidates only

. No frequent Job changers

Position Experience Location Qualification Reporting To Receptionist cum Admin 5 – 10 Years Gurugram, Haryana Graduate – Full Time (Recognized University) HR / Administration Head POSITION OVERVIEW We are seeking an experienced and professional Front Desk Executive to manage front desk operations and administrative tasks at our Gurugram office. The ideal candidate will be the first point of contact for visitors and will ensure smooth day-to-day administrative operations including canteen management, travel coordination, event planning, and housekeeping oversight. KEY RESPONSIBILITIES Reception & Front Desk Greet and welcome visitors, clients, and guests in a professional and courteous manner Manage incoming calls, emails, and correspondence, directing them to appropriate departments Maintain visitor logs and issue visitor passes while ensuring security protocols Schedule and coordinate meetings, conference rooms, and appointments Handle courier services, mail distribution, and package management Administrative Functions Maintain and update office records, databases, and filing systems Coordinate with vendors for office supplies, pantry items, and facility maintenance Prepare reports, presentations, and correspondence as required Manage office inventory and ensure timely procurement of supplies Oversee daily canteen operations and ensure quality food service Coordinate with canteen vendors and monitor food quality, hygiene, and safety standards Handle billing and payments related to canteen services Ensure compliance with health and safety regulations in the mess area Travel & Flight Booking Coordinate domestic and international travel arrangements for employees Book flights, hotels, cabs, and other transportation as required Process travel requests and ensure adherence to company travel policies Track travel expenses and coordinate with finance for reimbursements Event Management Plan and execute corporate events, meetings, conferences, and team-building activities Coordinate office celebrations including festivals, birthdays, and annual functions Manage event logistics including venue booking, catering, decorations, and entertainment Handle vendor coordination for event-related services Prepare event budgets and ensure cost-effective execution Manage guest lists, invitations, and RSVPs Housekeeping Management Supervise housekeeping staff and ensure cleanliness standards across the office Create and monitor housekeeping schedules and duty rosters Conduct regular inspections of office premises, washrooms, and common areas Coordinate deep cleaning activities and pest control services Manage housekeeping supplies inventory and vendor relationships Address housekeeping-related complaints and ensure timely resolution Facility Management Oversee general office upkeep and maintenance Ensure proper functioning of office equipment and raise service requests when needed Coordinate with facility management vendors for repairs and maintenance REQUIRED QUALIFICATIONS & SKILLS Full-time Graduate degree from a recognized university 5–10 years of proven experience in receptionist and administrative roles Excellent verbal and written communication skills in English and Hindi Proficiency in MS Office – Word, Excel, PowerPoint, and Outlook Strong problem-solving skills and a proactive approach to work Strong vendor management and negotiation skills PREFERRED SKILLS Experience with office management software, travel booking platforms, and event management tools Knowledge of basic accounting and billing processes Experience in managing multiple stakeholders simultaneously

Pay

₹300,000.00 - ₹600,000.00 per year

Ability to commute/relocate

Gurugram, Haryana: Reliably commute or planning to relocate before starting work (Required)

Location

Gurugram, Haryana (Required)

Work Location

In person