Accounts Executive - Tally Prime

Department

Group Finance & Compliance

Location

Mumbai (On-site)

Employment Type

Full-Time

Reports To

Senior Accountant / Head of Finance

Experience

1–3 Years

Role Overview

We are looking for a detail-oriented Accounts Executive – Tally & Reconciliations to manage day-to-day accounting entries, maintain accurate financial records and support reconciliation activities across the group's entities.

The role will primarily focus on accounting operations in Tally Prime, maintaining financial registers in Excel, performing routine reconciliations and ensuring proper documentation of all transactions.

The ideal candidate should have hands-on experience in Tally Prime, a working understanding of GST and TDS, and strong Excel skills. Accuracy, consistency and attention to detail are essential for this position.

Key Responsibilities

A. Accounting & Voucher Entries – Tally Prime

Pass daily accounting vouchers, including Purchase, Sales, Payment, Receipt, Contra, Journal and Debit/Credit Notes.

Record vendor invoices with correct ledger classification, GST bifurcation (CGST/SGST/IGST) and applicable TDS deductions.

Enter sales invoices and record credit/debit notes for sales returns, rate differences and adjustments.

Process payment and receipt entries with accurate bank/cash ledger selection, narrations and instrument details.

Pass month-end journal entries relating to provisions, prepaid expenses, accruals, depreciation and expense reclassifications.

Create and maintain ledgers under appropriate account groups.

Apply cost centres and cost categories wherever required for entity-wise or project-wise tracking.

Ensure accurate narrations and bill-wise references for proper transaction traceability.

B. Excel Records & Reconciliations

Maintain purchase registers, sales registers, expense trackers and TDS working sheets in Excel.

Update and reconcile accounts receivable and accounts payable ageing schedules with Tally records.

Perform regular bank reconciliations and identify and resolve outstanding entries.

Conduct vendor and ledger reconciliations and investigate discrepancies.

Prepare GSTR-2B versus books reconciliation workings and identify missing or mismatched invoices.

Use Excel functions such as XLOOKUP/VLOOKUP, SUMIFS, Pivot Tables and error-checking formulas for data validation and reconciliation.

Ensure all financial registers are updated regularly and accurately.

C. Documentation & Compliance Support

Maintain and organise supporting documents, including vendor bills, invoices, challans and bank advices.

Ensure proper documentation and audit trails for all accounting entries.

Maintain audit schedules and provide supporting documents during statutory and internal audits.

Assist the senior finance team with month-end and year-end closing activities.

Follow established accounting SOPs and escalate discrepancies or unusual transactions for review.

Educational Qualifications & Experience

B.Com / M.Com.

1–3 years of hands-on experience in accounting and Tally Prime.

Experience in maintaining accounting records and performing reconciliations.

Working knowledge of GST and TDS accounting fundamentals.

Experience in a multi-entity accounting environment will be an added advantage.

Technical Skills

Tally Prime: Practical experience with all major voucher types, ledger creation, account grouping, cost centres and bank reconciliation.

Advanced Excel

Working knowledge of XLOOKUP/VLOOKUP, SUMIFS, Pivot Tables and reconciliation formulas.

GST & TDS

Understanding of GST accounting entries, GST reconciliation and TDS deductions.

Accounting Records

Ability to maintain financial registers, outstanding schedules and supporting documentation.

Familiarity with the GST Portal and TRACES will be an added advantage.

Key Competencies

Accuracy & Attention to Detail: Ensures accounting entries and reconciliations are accurate and properly verified.

Consistency

Maintains updated books, registers and schedules without delays.

Ownership

Takes responsibility for assigned accounting activities and flags discrepancies proactively.

Organisation

Maintains systematic records and supporting documentation.

Process Discipline

Follows established accounting procedures and reporting timelines.

Key Performance Expectations – First 6 Months

Accurate and timely recording of daily accounting transactions in Tally Prime.

Updated accounting registers and reconciliation schedules, aligned with Tally records.

Timely identification and resolution or escalation of reconciliation differences.

Proper documentation and supporting records for all accounting entries.

Minimal entry-level errors and reduced review corrections.

Consistent adherence to month-end closing timelines and accounting SOPs.