Admin Executive — Real Estate Operations

About the role

We’re looking for an Admin Executive who can be the organisational backbone of a fast-moving real estate business. If you’re the person who notices the missing document before anyone else does, keeps records that actually hold up under scrutiny, and makes a busy office run without drama — this role is built for you.

You’ll own day-to-day administration while supporting property transactions, client coordination and CRM hygiene.

What you’ll own

Office & documentation administration

Manage correspondence, filing systems (physical and digital), office supplies, vendor coordination and visitor/front-office support. Maintain audit-ready records for agreements, KYC files and transaction paperwork.

Property documentation & transaction support

Prepare, verify and track sale/lease agreements, registration paperwork, NOCs and brokerage documentation. Follow up on pending items until they’re closed, not just logged.

CRM & data management

Keep property listings, client records and transaction stages accurate and current in our CRM. Run periodic data-hygiene checks and flag gaps.

Client coordination

Act as a professional first point of contact on calls, email and WhatsApp — handling routine queries, scheduling site visits and escalating anything complex to the right person quickly.

Internal coordination

Work alongside sales, marketing, property management and finance to move files along — invoices, commission records, documentation handovers, reporting inputs.

Reporting & process improvement

Build and maintain MIS trackers in Excel. Spot recurring bottlenecks and propose better ways of doing things.

What we’re looking for

2–5 years in an administrative, back-office or operations support role — real estate, property management, construction or BFSI preferred

Strong Microsoft Excel

VLOOKUP, pivot tables, filters, conditional formatting, clean data entry at volume

Confident written and spoken communication in English and [Hindi / local language]

Hands-on with a CRM (Zoho, Salesforce, Sell.Do, LeadSquared or similar) — or able to pick one up fast

Genuinely detail-oriented

you double-check figures, names and dates before sending

Organised under pressure, comfortable juggling parallel priorities

Graduate in any discipline; B.Com or BBA is a plus

Nice to have: familiarity with RERA compliance, registration/stamp duty processes, real estate terminology, or tools like MagicBricks/99acres/Housing dashboards.

Main changes: title and framing shifted to admin-first, nine vague responsibility blocks compressed into six concrete ones, Excel and CRM requirements made specific enough to screen on, RERA/registration knowledge adde

Pay

₹20,000.00 - ₹40,000.00 per month

Education

Higher Secondary(12th Pass) (Required)

Location

Defence Colony, Delhi, Delhi (Preferred)

Work Location

On the road