Accountant cum purchase

Accountant cum Purchase

Company

Aquaneeta Industries Pvt. Ltd.

Location

Ernakulam, Kerala

Salary

₹18,000 – ₹25,000 per month

Experience

1+ years of relevant experience/ Manufacturing

Employment Type

Full-time | On-site

About the Role

Aquaneeta Industries Pvt. Ltd. is looking for a detail-oriented and responsible Accountant / Assistant Accountant to manage day-to-day accounting, billing, banking, purchase and inventory accounting, statutory documentation, project accounting, and financial record management.

The ideal candidate should have hands-on experience in Tally, good accounting knowledge, strong documentation skills, and the ability to coordinate with multiple departments.

Key Responsibilities1. Billing & Sales Documentation

Prepare retail and project invoices.

Generate delivery notes for customer dispatches.

Prepare credit notes and debit notes for retail and project divisions.

Process damaged-stock return billing to suppliers.

Ensure billing accuracy and proper documentation.

Banking & Financial Transactions

Perform daily bank reconciliation.

Record bank payment and receipt entries in Tally.

Prepare and post journal entries for retail and project divisions.

Record and maintain all business expenses accurately.

Maintain records related to company investments.

Maintain complete payment and receipt voucher files.

Accounting & Ledger Management

Prepare daily manufacturing journal entries within the required deadline.

Perform ledger reconciliation.

Provide ledger statements to customers and suppliers.

Prepare age-wise outstanding reports.

Record interstate and local purchase entries.

Maintain supplier-wise purchase records.

Ensure proper and accurate accounting records in Tally ERP.

Purchase & Inventory Accounting

Prepare purchase orders and related documentation.

Account for materials issued to project technicians.

Record materials returned by project technicians.

Maintain proper stock movement documentation.

Record damaged-stock transfers from main stock to damaged stock.

Conduct daily physical verification of selected inventory items along with the Stores Department.

Reconcile project technician cash and stock accounts.

Incentive Administration

Prepare retail sales incentive calculations.

Prepare project incentive calculations.

Verify incentive calculations and supporting records.

Process dealer-counter technician incentive payments.

Maintain complete incentive records.

Statutory Compliance

Prepare and maintain monthly and quarterly TDS records and returns.

Process TDS payments.

Assist with monthly GST return-related activities.

Maintain ESI, Professional Tax, and salary-related records.

Ensure statutory documents and records are properly maintained.

Documentation & Record Management

Maintain organized and secure records for

Purchase files

Supplier files

Invoice files

Manufacturing journal files

Job card files

Company asset register

Important company documents

Salary records

Payment vouchers

Receipt vouchers

Email communication records

Ensure documents are properly filed, secure, and easily retrievable.

Audit & Compliance Support

Provide accounting records and supporting documents to auditors.

Maintain complete documentation for internal and external audits.

Ensure compliance with company accounting procedures.

Data Security & Digital Administration

Perform daily computer and accounting data backups.

Ensure the safe custody of backup records.

Maintain the Company's Digital Signature Certificates securely.

Assist in maintaining Tally and accounting database accuracy and integrity.

Reporting & Management Support

Prepare daily financial and accounting reports.

Prepare price lists as required.

Provide financial information and reports to management.

Support departmental reporting requirements.

HR & Administrative Support

Update employee attendance when required in the absence of HR.

Prepare final settlement calculations for employees.

Maintain employee salary and statutory files.

Assist with administrative tasks assigned by management.

Project Accounting Support

Record and maintain project job cards.

Maintain project job card files.

Verify project technician travel expenses.

Verify retail department travel expenses.

Maintain complete project-related accounting documentation.

Purchase & Inventory Management

Handle day-to-day purchase activities and maintain proper purchase documentation.

Prepare Purchase Orders (POs) based on approved requirements.

Coordinate with suppliers regarding quotations, purchase orders, invoices, deliveries, and pending materials.

Collect and verify supplier quotations and purchase-related documents.

Compare purchase prices and assist management in obtaining competitive rates.

Follow up with suppliers for timely delivery of materials.

Verify received materials against Purchase Orders, invoices, and delivery documents.

Record local and interstate purchase entries accurately in Tally.

Maintain supplier-wise purchase records and outstanding purchase documents.

Coordinate with the Stores Department regarding material receipts and stock updates.

Account for materials issued to Project Technicians.

Record materials returned by Project Technicians.

Maintain proper documentation for all stock movements.

Record damaged-stock transfers from Main Stock to Damaged Stock.

Conduct daily physical verification of selected inventory items along with the Stores Department.

Reconcile physical stock with Tally and identify discrepancies.

Reconcile Project Technician cash and stock accounts.

Maintain proper records of purchase returns, damaged materials, and supplier adjustments.

Ensure all purchase invoices and supporting documents are properly filed and updated.

Coordinate with Accounts, Stores, Projects, Production, Service, and Management for purchase and inventory requirements.

General Responsibilities

Maintain strict confidentiality of company financial and employee information.

Ensure accounting entries are accurate and completed