Event Operations & On-Ground Intern

Job Title

Event Operations & On-Ground Intern

Company

ShowFlow Pvt. Ltd.

Website

www.showsflow.com

Location

Dwarka, Delhi

Job Type

Internship

Work Location

In person

About ShowFlow

ShowFlow is a pan-India event management company delivering large-scale events across MICE, live shows & concerts, sports, weddings, brand experiential marketing, and government events — with a single point of accountability for clients across 100+ cities and 10+ countries.

Role Overview

We’re looking for an energetic and proactive Event Operations & On-Ground Intern to support our team in the end-to-end execution of events — from pre-production planning and vendor coordination to live-day operations and post-event wrap-up.

This is a hands-on role for someone who wants practical exposure to the event industry and is comfortable working on-ground in a fast-paced environment.

Key Responsibilities

Assist in planning and managing on-ground logistics, including vendor coordination, manpower deployment, and site setup/breakdown.

Support the operations team during live events and help resolve on-ground requirements in real time.

Coordinate with vendors, contractors, and suppliers for staging, sound & light, fabrication, catering, security, logistics, etc.

Assist in managing manpower rosters and coordinating on-site teams.

Support load-in/load-out schedules and ensure tasks are completed according to site readiness timelines.

Help ensure compliance with venue guidelines, safety protocols, permissions, and event requirements.

Assist in tracking event expenses, resources, vendor requirements, and operational requirements.

Coordinate with internal teams including production, client servicing, and creative teams to ensure smooth execution.

Maintain operational checklists, vendor details, manpower records, and event documentation.

Assist in preparing post-event reports, vendor feedback, and operational learnings.

Be available on-site throughout event setup, execution, and dismantling whenever required.

Requirements

Freshers, final-year students, or recent graduates interested in event management, operations, production, or live events.

Strong interest in on-ground event execution rather than a desk-only role.

Good communication and coordination skills.

Ability to work in a fast-paced environment and handle multiple tasks.

Proactive attitude with strong problem-solving skills.

Willingness to travel for events across India.

Comfortable working flexible/odd hours, including late nights, weekends, and holidays when events require.

Basic knowledge of MS Office/Excel for planning and tracking.

Ability to coordinate effectively with vendors, manpower, and internal teams.

Preferred

Previous internship or volunteering experience at events, college festivals, concerts, sports events, exhibitions, or brand activations.

Basic understanding of event production, sound, lighting, staging, fabrication, or logistics.

Experience coordinating teams or volunteers during college or professional events.

Candidates who are comfortable travelling frequently and working extensively on-ground.

What You'll Learn

End-to-end execution of professional events.

Vendor and manpower management.

Event production and operational planning.

Live-event troubleshooting and crisis management.

Budget and resource tracking.

Client and stakeholder coordination.

Execution of large-scale events across different cities.

What We Offer

Hands-on exposure to large-scale and marquee events.

Opportunity to work across MICE, concerts, sports, government events, weddings, and brand activations.

Direct learning from experienced event professionals.

Fast-paced environment with significant practical exposure.

Opportunity to travel and work on events across India.

Potential opportunity for a full-time role based on performance and business requirements.

Pay

₹10,000.00 - ₹18,000.00 per month

Work Location

In person