Receptionist cum Telephone Operator

Job Description – Receptionist cum HR & Admin Assistant

Position

Receptionist cum HR & Admin Assistant

Location

Gurugram

Department

HR & Administration

Reporting To

HR Manager / Admin Head

Job Summary

We are looking for a smart, presentable, and organized Receptionist cum HR & Admin Assistant to manage the front desk operations and provide support in HR, administration, and data entry activities. Since front office workload is limited, the role will also involve assisting the HR and Admin team in day-to-day operations.

Key Responsibilities

Front Desk & Reception Management

Welcome and assist visitors, clients, and guests professionally.

Manage incoming and outgoing calls and direct them to the concerned departments.

Maintain visitor records and meeting room schedules.

Handle courier, dispatch, and correspondence activities.

Ensure the reception area is clean, organized, and presentable at all times.

Data Entry & Documentation

Perform data entry and maintain records in Excel and company software.

Update employee, vendor, and operational databases.

Maintain filing systems and documentation records.

Prepare reports, MIS, and basic administrative documents as required.

HR Support

Assist in employee onboarding and joining formalities.

Maintain employee files and records.

Coordinate interviews and candidate scheduling.

Support attendance, leave, and employee documentation processes.

Assist in issuing ID cards, appointment letters, and other HR documents.

Administration Support

Coordinate office supplies and stationery requirements.

Assist in travel, accommodation, and meeting arrangements.

Support office housekeeping and facility management activities.

Coordinate with vendors and service providers for routine office requirements.

Required Qualifications

Graduate in any discipline.

0–3 years of experience in Reception, Administration, HR Support, or Data Entry.

Freshers with good communication skills may also apply.

Required Skills

Good communication and interpersonal skills.

Basic knowledge of MS Office (Excel, Word, Outlook).

Pleasant personality and professional appearance.

Good organizational and multitasking abilities.

Ability to maintain confidentiality of company information.

Working Hours

As per company policy.

Compensation

As per company standards and candidate experience.

Preferred Candidate: candidate with good communication skills, basic computer knowledge, and willingness to support HR and administrative functions in addition to front desk responsibilities.

Work Location

In person

Pay

₹18,000.00 per month

Work Location

In person