Admin Executive

Admin Executive

Location

A&D Plant, Mahindra world city Ajmer road , Bagrur area

Industry

Export – Furniture, Home Décor, Lifestyle Products, Stone & Building Material, Hospitality industry.

Reporting To

Director

Company Name

A&D International (Part of Art Asia)

Company details

Driven by the spirit of two young engineers, Artasia came into being in 1996 in the compounds of a small 5000 sq ft unit with the vision of creating contemporary products rooted in the tradition of Indian crafts and methods of construction, they set out on an exploratory journey to figure out what was expected in the international markets.

Initially, it began as handicraft exports, but was soon transformed into a furniture export unit. Eventually, the myriad world of textiles was hard to resist and to create a holistic product range, we found ourselves exporting home textiles and furnishings as well as upholstered furniture.

At artasia, we believe how you make something is as important as what you make. We take great pride in having been the industry pioneers in various processes of manufacturing, polishing and packaging.

Location - Mahindra world city, Ajmer road

Mode of Working - Work from the office

Days of Working - 6 days

Responsibilities

Role Overview

We are seeking a proactive and detail-oriented Admin Executive to oversee end-to-end administrative operations, vendor coordination, and facility management. The role is critical in ensuring smooth day-to-day office functioning, maintaining workplace standards, and managing vendor relationships efficiently.

Key Responsibilities

Vendor Management

Identify, onboard, and manage vendors for office supplies, housekeeping, security, and facility services

Negotiate contracts, pricing, and service-level agreements (SLAs)

Track vendor performance and ensure adherence to agreed service standards

Process vendor invoices, maintain records, and coordinate with finance for timely payments

Conduct periodic vendor evaluations and audits

Administration & Office Management

Oversee daily administrative operations to ensure smooth office functioning

Manage procurement and inventory of office supplies and assets

Maintain administrative records, documentation, and compliance trackers

Support internal teams with logistical and administrative requirements

Coordinate travel, accommodation, and event arrangements as needed

Facilities Management

Ensure optimal functioning of office infrastructure, utilities, and equipment

Coordinate with internal teams and external service providers for repairs and maintenance

Monitor facility-related budgets and cost optimization initiatives

Ensure workplace safety, compliance, and adherence to company policies

Manage office space utilization and seating arrangements

Housekeeping & Workplace Hygiene

Supervise housekeeping staff and ensure cleanliness standards are consistently maintained

Schedule and monitor cleaning activities across office premises

Ensure hygiene compliance in common areas such as pantry, restrooms, and meeting rooms

Conduct routine inspections and maintain quality standards

Interview process - Virtual and Face-to-Face

Skills

Required Qualifications & Skills

Bachelor’s degree in any discipline

2–5 years of experience in administration, facilities, or vendor management

Strong vendor negotiation and stakeholder management skills

Good understanding of facility operations and office administration processes

Proficiency in MS Office (Excel, Word, Outlook)

Strong organizational and multitasking abilities

Attention to detail with a problem-solving mindset

Why Join Us?

Work with leading furniture export industry

Work will consistently growing company

Work with Leaders of 25 years+ experience

Amazing work Life Culture with Growth opportunities