Office Administrator/Receptionist

Job Description

HR Exec cum Admin – Italite Lighting Pvt. Ltd.

Company

Italite Lighting Private Limited

Location

Khar West, Mumbai

Job Type

Full-Time

Experience

1-2 years in Administration / Office Management

About Us

Italite Lighting Pvt. Ltd. is a third-generation company with 65+ years of legacy in bespoke decorative lighting and lighting solutions. We specialize in delivering world-class designs, premium products, and tailored lighting solutions for luxury residential, commercial, and real estate projects.We are looking for a proactive and detail-oriented Admin to join our growing team and ensure smooth day-to-day operations.

Role \& Responsibilities

Office \& Administration Management

• Oversee daily office operations, coordination, and upkeep.

• Manage filing systems, documentation, records, and correspondence.

• Handle procurement of office supplies and vendor coordination.

Client \& Vendor Coordination

• Act as a point of contact for clients, vendors, and partners.

• Support the sales and project teams with documentation, quotations, and follow-ups.

HR \& People Support

• Maintain employee attendance, leave records, and basic HR documentation.

• Assist in onboarding new employees and coordinating with external HR consultants.

Finance \& Compliance Assistance

• Support accounts team with invoicing, purchase orders, and payment follow-ups.

• Ensure company compliance records and contracts are updated and filed.

Management Support

• Assist senior management with scheduling, travel bookings, and meeting coordination.

• Prepare reports, presentations, and summaries as required.

Requirements

• Bachelor’s degree in Administration / Commerce / Management or related field.

• 2–5 years’ proven experience in office administration or executive assistance.

• Strong organizational and multitasking skills.

• Proficiency in MS Office (Word, Excel, PowerPoint) and email communication.

• Excellent written and verbal communication skills.

• Ability to maintain confidentiality, professionalism, and problem-solving mindset.

What We Offer

• Opportunity to work with a renowned heritage lighting brand.

• Professional growth in a dynamic and design-driven industry.

• Supportive work environment with direct exposure to senior leadership.

• Competitive salary and performance-based growth.

Job Types

Full-time, Permanent

Pay

₹20,000.00 - ₹25,000.00 per month

Benefits

• Commuter assistance

Work Location

In person