Purchase Manager

The Purchase Manager is responsible for overseeing and managing the organization’s procurement activities, ensuring cost-effective purchasing, timely availability of materials, and maintaining quality standards. The role includes vendor management, contract negotiation, inventory coordination, and compliance with company policies and food safety standards. Key Responsibilities • Develop and implement effective purchasing strategies aligned with company goals. • Manage end-to-end procurement processes including sourcing, negotiation, and order placement. • Identify, evaluate, and onboard reliable vendors as per company standards (including FSSC 22000 compliance where applicable). • Negotiate pricing, terms, and contracts to secure the best value for the organization. • Maintain strong relationships with suppliers and ensure consistent supply of materials. • Monitor stock levels and coordinate with internal departments to forecast demand and avoid shortages. • Ensure timely processing of Purchase Requisitions (PRs) and Purchase Orders (POs) in ERP systems (e.g., Dynamics) with proper documentation. • Maintain accurate records of purchases, pricing, and supplier performance. • Ensure quality standards are met for all procured materials and resolve issues promptly. • Coordinate with finance/accounts for approvals, budgeting, and payment processes. • Prepare and present monthly MIS reports on procurement, cost analysis, and inventory. • Ensure all major purchases are approved by management before order placement. • Maintain strict confidentiality of company data and vendor information. • Oversee inventory control and ensure adequate stock levels at all times. • Monitor and manage food cost and procurement budgets effectively. Key Skills & Competencies • Strong negotiation and vendor management skills • Excellent communication and coordination abilities • Good knowledge of procurement processes and supply chain management • Analytical mindset with cost-control focus • Proficiency in ERP systems (e.g., Microsoft Dynamics) and MS Excel • Ability to work under pressure and meet deadlines Qualification & Qualification & Experience • Bachelor’s degree in Commerce, Supply Chain Management, Business Administration, or related field • Minimum 5–8 years of experience in procurement/purchasing, preferably in food industry • Experience in vendor management and contract negotiation is essential Additional Requirements • Strong understanding of inventory control and cost management • Familiarity with food safety standards (FSSC 22000 preferred) • Ability to handle multiple vendors and departments efficiently • In addition to the above-mentioned duties and job functions, will have to take up any other assignment given on an occasional basis or daily basis by the immediate superior or the management.