Operations (Warehouse) Executive

Job Title

Operations (Warehouse) Executive – Plant Production

Location

Nagpur

Job Type

Full-Time

Department

Operations

Reports To

Plant Head

CTC- Upto 35,000

Company Description

Xolopak India Ltd is a pioneering company in manufacturing sustainable consumable products for HORECA, Bakery and Home/Personal care industry in India. We operate in B2B and institutional business within this segment and have a pan India presence. Our products include single use wooden cutlery, ice-cream sticks and spoons, cake bases, Silver Pouches, luxury napkins etc. Our prestigious customers include some of the largest brands in the food and ice cream industry.

Job Overview

To manage raw materials, finished goods, inventory accuracy, stock movement and dispatch operations at the manufacturing plant. The role is responsible for maintaining accurate inventory records, coordinating material movement, ensuring timely dispatches, and maintaining proper documentation and system records.

Key Responsibilities (KRAs)

Inventory Management

• Maintain accurate records of raw materials, packing materials, work-in-progress, and finished goods.
• Monitor daily stock movements including receipts, issues, transfers, and dispatches.
• Ensure physical stock matches WMS system inventory.
• Conduct regular cycle counts and physical stock verification.
• Identify and report stock shortages, excesses, damages, and discrepancies.
• Maintain proper batch/lot-wise and location-wise inventory records wherever applicable.
• Monitor slow-moving, non-moving, excess, and obsolete inventory.
• Coordinate with Production and Warehouse teams for material requirements and stock availability.
• Ensure proper identification, labelling, stacking, and storage of products.
• Support monthly/periodic stock reconciliation and inventory audits.
• Ensure FIFO/FEFO practices are followed wherever applicable.
• Maintain proper records for inward and outward material movement.

Dispatch Operations

• Plan and coordinate daily dispatches based on customer orders and delivery schedules.
• Coordinate with Sales, Production, Warehouse, Logistics, and Transporters for timely dispatch.
• Ensure the correct product, quantity, batch/lot, and packaging are available before dispatch.
• Coordinate material picking, packing, staging, and loading activities.
• Arrange vehicles and coordinate with transporters for timely vehicle placement.
• Monitor vehicle reporting, loading, and dispatch status.
• Ensure proper and safe loading of finished goods to minimize damage during transportation.
• Track dispatched shipments and follow up with transporters for timely delivery.
• Follow up for Proof of Delivery (POD) and maintain proper records.

Dispatch Documentation

• Prepare and verify dispatch documents such as

Sales Invoice & Packing List o Delivery Challan

E-Way Bill o LR/GR

Transporter documents

Other customer-specific documents

• Ensure accuracy of product description, quantity, vehicle number, customer details, and other relevant information.
• Update dispatch details in WMS on a timely basis.

Warehouse Management System & MIS

• Record all inventory and dispatch transactions accurately in WMS.
• Maintain daily stock and dispatch reports.
• Prepare Daily Dispatch Report, Stock Report, Inventory Reconciliation, Pending Dispatch Report, and other MIS reports.
• Ensure timely system updates for receipts, transfers, issues, and dispatches.
• Support data accuracy and system reconciliation.

Coordination & Follow-up

• Coordinate closely with Production, Quality, Warehouse, Sales, Accounts, Purchase, and Logistics teams.
• Follow up with transporters regarding vehicle placement and delivery status.
• Coordinate with customers/internal teams regarding dispatch schedules and delivery requirements.
• Resolve inventory and dispatch discrepancies in coordination with concerned departments.
• Escalate critical stock, dispatch, or delivery issues to the reporting manager.

Compliance & Safety

• Ensure compliance with company SOPs and warehouse / dispatch procedures.
• Follow proper material handling and loading safety practices.
• Ensure proper housekeeping in the inventory and dispatch areas.
• Ensure all material movements are supported by appropriate documentation.
• Support internal, external, and statutory audits related to inventory and dispatch.

Key Skills & Competencies

• Good knowledge of Inventory, Warehouse and Dispatch Operations.
• Working knowledge of ERP/WMS and MS Excel.
• Knowledge of Invoice, E-Way Bill, Delivery Challan, LR/GR and POD processes.
• Good understanding of stock reconciliation and physical inventory.

Required Skills & Competencies

Good knowledge of Inventory, Warehouse and Dispatch Operations.

Working knowledge of ERP/WMS and MS Excel.

Knowledge of Invoice, E-Way Bill, Delivery Challan, LR/GR and POD processes.

Good understanding of stock reconciliation and physical inventory.

Strong coordination and follow-up skills.

Good communication and interpersonal skills.

Attention to detail and accuracy.

Ability to work under pressure and meet dispatch deadlines.

Good problem-solving and analytical skills.

Ability to coordinate with multiple departments and transporters.

Qualifications & Experience

Education

Graduate / Diploma in Logistics, Supply Chain, Commerce, or a related field.

Experience: 2–5 years of experience in Inventory, Warehouse, Dispatch, Logistics, or Supply Chain operations, preferably in a manufacturing/product plant.

Key Attributes: Attention to Detail, Inventory Management, Planning & Organizing Coordination Skills, Follow-up Skills, ERP/WMS Knowledge, MS Excel Skills, Problem-Solving Ability, Time Management, Communication Skills, Accountability & Ownership, Teamwork, Compliance Awareness, Physical Stock Handling Awareness, Pressure Handling, Continuous Improvement Mindset.

Xolopak India Limited is an equal opportunity employer. We celebrate diversity and are committed to creating