Maintenance Coordinator (Documentation & Material Follow-up)

Position

Maintenance Coordinator – Documentation \& Materials

Department

Maintenance

Location

Kaniyur, Coimbatore

Reports To

Maintenance Head

Job Summary

We are looking for a detail-oriented and organized Maintenance Coordinator to support the Maintenance Department with documentation, material follow-up, purchase coordination, and day-to-day administrative activities.This is an office-based job only, no field work

Key Responsibilities

Maintain and update all maintenance-related documents and records.

Prepare and maintain Preventive Maintenance (PM) schedules, checklists, work orders and maintenance reports.

Follow up on maintenance materials, spare parts, consumables and tools required by the department.

Coordinate with Purchase, Stores, Vendors and Maintenance team for timely availability of materials.

Track material requisitions, purchase orders and delivery status.

Follow up with suppliers/vendors regarding pending materials and delivery commitments.

Maintain records of received and pending materials.

Prepare daily/weekly/monthly maintenance reports as required.

Maintain equipment-related documents, service records and vendor details.

Ensure proper filing and easy retrieval of maintenance documents.

Coordinate with technicians and supervisors to collect required maintenance information.

Follow up on pending maintenance jobs and provide status updates to the Maintenance Head.

Assist in maintaining AMC/service records, inspection reports and certificates.

Handle general administrative and coordination activities for the Maintenance Department.

Required Skills

Good knowledge of MS Excel and MS Word.

Good documentation and record-maintenance skills.

Good communication and follow-up skills.

Ability to coordinate with Purchase, Stores, Vendors and Maintenance teams.

Basic understanding of maintenance spare parts/materials is preferred.

Good organizational and time-management skills.

Ability to prepare reports and track pending activities.

Qualification

Diploma / Any Degree

Experience: 0–1 years in maintenance coordination, documentation, purchase follow-up, stores coordination, or similar role preferred.No prior experience is required.

This is an office-based job only, no field work

Pay

₹15,000.00 - ₹18,000.00 per month

Benefits

• Health insurance

Work Location

In person