Tender Manager

Job Responsibilities

Position Overview

We are looking for a highly experienced and result-oriented professional to lead and manage the complete tendering function across multiple business verticals and group companies.

The candidate will be responsible for identifying tender opportunities, evaluating eligibility and commercial feasibility, preparing technical and financial bids, coordinating tender submissions, securing orders, and monitoring projects through execution and closure.

The role requires an independent professional capable of managing multiple tenders and projects simultaneously, coordinating with cross-functional teams, government authorities, PSUs, corporate clients, vendors, and other stakeholders to ensure business growth, timely delivery, and contractual compliance.

Key Responsibilities

A. End-to-End Tender Management

Identify, monitor, and evaluate tender opportunities across government departments, GeM, PSUs, private organisations, corporate clients, and e-procurement portals.

Manage tender opportunities across all relevant business verticals and group companies, including engineering, automation, robotics, technology, retail, trading, products, and services, wherever applicable.

Review tender notices, eligibility criteria, technical specifications, scope of work, commercial terms, submission requirements, and deadlines.

Conduct bid feasibility assessments and recommend bid/no-bid decisions to management.

Maintain a centralised tender database and tender calendar covering all companies, projects, submission dates, and tender status.

Ensure timely and compliant submission of all eligible tenders.

B. Technical & Commercial Bid Preparation

Independently prepare and coordinate technical bids, financial bids, EOI, RFP, RFQ, pre-qualification documents, BOQs, quotations, and commercial proposals.

Coordinate with technical, engineering, sales, finance, procurement, legal, and operations teams to obtain accurate information and supporting documents.

Review costing, pricing, margins, payment terms, delivery schedules, warranties, penalties, and other commercial conditions.

Arrange tender fees, EMD, bank guarantees, performance guarantees, and other required financial instruments in coordination with Finance.

Ensure the validity and availability of company registrations, certifications, financial statements, experience credentials, and statutory documents.

Handle pre-bid queries, corrigenda, technical clarifications, negotiations, and revised submissions.

C. Tender Tracking & Order Finalisation

Follow up on submitted tenders, technical evaluations, financial bid openings, negotiations, and award decisions.

Coordinate with clients and procurement authorities for clarifications, approvals, work orders, purchase orders, and contract finalisation.

Maintain records of tenders submitted, won, lost, cancelled, and pending evaluation.

Analyse reasons for unsuccessful bids and recommend corrective measures to improve the win ratio.

Build a pipeline of upcoming opportunities and provide regular updates to senior management.

D. Contract & Commercial Compliance

Review tender conditions and contractual clauses, including payment schedules, liquidated damages, penalties, warranties, service obligations, and performance requirements.

Highlight legal, financial, technical, and execution risks before bid submission or contract acceptance.

Track contract validity, renewal dates, bank guarantee expiry, performance security, and other time-sensitive obligations.

Coordinate with Legal and Finance for contract review, approvals, documentation, and compliance.

Maintain an organised repository of tender documents, agreements, work orders, amendments, and project correspondence.

E. Cross-Functional & Group-Level Coordination

Act as the central point of coordination for tendering and project-related activities across group companies.

Obtain timely inputs and approvals from respective business heads and functional departments.

Establish standard operating procedures, document templates, approval workflows, and reporting formats for tender and project management.

Ensure accountability for submission deadlines, project milestones, and management-approved commitments.

Conduct regular review meetings with stakeholders to monitor opportunities, orders, execution status, and pending issues.

F. MIS & Management Reporting

Prepare weekly and monthly reports covering

New tender opportunities identified.

Tenders under evaluation and submitted.

Tender value, success rate, and orders secured.

Upcoming submission deadlines and pending approvals.

Projects awarded, in progress, delayed, and completed.

Project milestone status, billing progress, and payment follow-ups.

Key risks, commercial exposure, and corrective actions.

Present actionable insights and recommendations to senior management for decision-making.

Educational Qualifications & Experience

Graduate in Engineering, Commerce, Business Administration, Management, or a relevant discipline preferred.

10–12 years of relevant experience in end-to-end tender management, bid management, and project coordination or execution.

Demonstrated experience handling multiple tenders and projects simultaneously.

Proven ability to independently manage technical and commercial submissions and post-award project coordination.

Experience with GeM, CPPP, government e-procurement portals, PSU tenders, and private-sector tendering platforms.

Experience across multiple business verticals, group companies, or diverse product and service categories will be an advantage.

Candidates must have practical, hands-on experience rather than only administrative or documentation support experience.

Required Skills & Competencies

Strong tender identification, bid preparation, and project coordination capabilities.

Excellent written communication, proposal drafting, and documentation skills.

Strong commercial understanding, costing, BOQ analysis, and contract interpretation.

Excellent s