Purchase Executive

Key Responsibilities

Procurement & Purchasing

Identify material requirements and procure goods and services as per company needs.

Prepare and process purchase orders (POs).

Ensure timely procurement of materials at competitive prices.

Vendor Management

Identify, evaluate, and develop relationships with suppliers.

Obtain quotations, compare prices, negotiate rates, and finalize vendors.

Maintain an updated vendor database.

Order & Delivery Management

Follow up with vendors for order confirmation and timely delivery.

Coordinate with stores, logistics, accounts, and internal departments.

Monitor pending orders and resolve delivery-related issues.

Documentation & Records

Maintain purchase orders, quotations, invoices, delivery challans, and other procurement records.

Verify vendor invoices against purchase orders and delivery documents.

Prepare purchase reports and maintain procurement data in Excel or ERP software.

Cost Control & Compliance

Ensure cost-effective purchasing without compromising quality.

Monitor market rates and identify cost-saving opportunities.

Follow company procurement policies and approval procedures.

Payment & Accounts Coordination

Coordinate with the Accounts Department regarding vendor payments.

Resolve discrepancies related to invoices, quantities, rates, and taxes.

Follow up on credit terms and outstanding vendor payments.

Required Skills

Vendor negotiation and supplier management

Purchase order processing

Price comparison and cost analysis

Inventory and material management

MS Excel and ERP software

Documentation and record-keeping

Communication and coordination

Problem-solving and time management

Educational Qualifications & Experience

Education

Graduate in Commerce, Business Administration, Supply Chain Management, or a related field.

Experience

1–5 years in purchase, procurement, or vendor coordination.

Technical Skills

Proficiency in MS Excel and familiarity with ERP or procurement software.

Key Performance Indicators (KPIs)

Timely procurement and delivery of materials

Cost savings through negotiation

Purchase order accuracy

Vendor performance and reliability

Compliance with procurement procedures

Accuracy of purchase records and invoices

Pay

₹30,000.00 - ₹35,000.00 per month

Benefits

Internet reimbursement

Leave encashment

Provident Fund

Work Location

In person