Center operation executive

Job Title

Centre Administrator / Centre Operations Executive

Job Summary

We are looking for a responsible, organised, and proactive Centre Administrator to manage the day-to-day operations of our preschool campus. The candidate will ensure smooth campus functioning, effective parent communication, proper stock management, and a safe, welcoming environment for children, parents, and staff.

Key Responsibilities

Centre Management

Oversee the day-to-day functioning of the centre.

Ensure smooth coordination between teachers, administrative staff, management, and parents.

Monitor daily routines and ensure adherence to operational procedures.

Maintain discipline, punctuality, and professional standards across the campus.

Parent Communication and Support

Address parents’ queries, concerns, and requests professionally.

Provide timely information regarding school activities, events, schedules, and policies.

Coordinate with teachers and management to resolve parent concerns.

Ensure a positive parent experience and maintain strong parent relationships.

Campus Management

Ensure the campus is clean, hygienic, organised, and well-maintained.

Monitor classrooms, washrooms, activity areas, reception, and common areas.

Coordinate with housekeeping, security, maintenance, and other support staff.

Ensure child safety protocols and campus procedures are followed.

Stock and Inventory Management

Maintain records of stationery, teaching-learning materials, housekeeping supplies, and other school resources.

Monitor stock levels and ensure timely replenishment.

Maintain purchase records, issue registers, and inventory reports.

Ensure the appropriate use and storage of campus materials.

Administrative Operations

Maintain student records, registers, files, and other administrative documentation.

Assist with attendance records, fee-related coordination, and data entry, as assigned.

Handle telephone calls, visitor management, enquiries, and reception duties.

Prepare daily, weekly, and monthly operational reports.

Admissions and Enquiry Management

Attend to admission enquiries from prospective parents.

Explain the centre’s facilities, programmes, policies, and admission procedures.

Coordinate campus visits and follow up with interested parents.

Support the admissions team in achieving enrolment targets.

Events and Activity Coordination

Coordinate school celebrations, parent orientations, meetings, and special events.

Arrange the required resources, materials, and campus preparations.

Ensure smooth execution of events and activities.

Staff Coordination

Coordinate with teachers and support staff to ensure smooth daily operations.

Communicate important instructions and updates to the team.

Follow up on assigned tasks and ensure timely completion.

Safety and Compliance

Maintain visitor records and follow campus entry and exit procedures.

Ensure safety, hygiene, and emergency protocols are followed.

Report maintenance issues, incidents, and operational concerns to management promptly.

Candidate Requirements

Graduate in any discipline; administration or management qualifications are preferred.

Prior experience in school, preschool, hospitality, customer service, or centre administration is preferred.

Good communication, interpersonal, and organisational skills.

Basic computer knowledge, including MS Office, spreadsheets, and email.

Ability to handle multiple responsibilities and resolve issues effectively.

A friendly, approachable, responsible, and solution-oriented attitude.

Preferred Skills

Parent relationship management

Campus and facility coordination

Inventory and record management

Team coordination

Administrative reporting

Problem-solving and time management

Job Type

Full-time

Work Location

On-site

Salary

As per experience and suitability

Ideal Candidate: Someone who can independently manage daily centre operations while ensuring a smooth, safe, and positive experience for children, parents, and staff.

Pay

₹15,000.00 - ₹37,000.00 per month

Work Location

In person