Center operation executive

Job Title

Centre Administrator / Centre Operations Executive

Job Summary

We are looking for a responsible, organised, and proactive Centre Administrator to manage the day-to-day operations of our preschool campus. The candidate will ensure smooth campus functioning, effective parent communication, proper stock management, and a safe, welcoming environment for children, parents, and staff.

Key Responsibilities

Centre Management

• Oversee the day-to-day functioning of the centre.
• Ensure smooth coordination between teachers, administrative staff, management, and parents.
• Monitor daily routines and ensure adherence to operational procedures.
• Maintain discipline, punctuality, and professional standards across the campus.

Parent Communication and Support

• Address parents’ queries, concerns, and requests professionally.
• Provide timely information regarding school activities, events, schedules, and policies.
• Coordinate with teachers and management to resolve parent concerns.
• Ensure a positive parent experience and maintain strong parent relationships.

Campus Management

• Ensure the campus is clean, hygienic, organised, and well-maintained.
• Monitor classrooms, washrooms, activity areas, reception, and common areas.
• Coordinate with housekeeping, security, maintenance, and other support staff.
• Ensure child safety protocols and campus procedures are followed.

Stock and Inventory Management

• Maintain records of stationery, teaching-learning materials, housekeeping supplies, and other school resources.
• Monitor stock levels and ensure timely replenishment.
• Maintain purchase records, issue registers, and inventory reports.
• Ensure the appropriate use and storage of campus materials.

Administrative Operations

• Maintain student records, registers, files, and other administrative documentation.
• Assist with attendance records, fee-related coordination, and data entry, as assigned.
• Handle telephone calls, visitor management, enquiries, and reception duties.
• Prepare daily, weekly, and monthly operational reports.

Admissions and Enquiry Management

• Attend to admission enquiries from prospective parents.
• Explain the centre’s facilities, programmes, policies, and admission procedures.
• Coordinate campus visits and follow up with interested parents.
• Support the admissions team in achieving enrolment targets.

Events and Activity Coordination

• Coordinate school celebrations, parent orientations, meetings, and special events.
• Arrange the required resources, materials, and campus preparations.
• Ensure smooth execution of events and activities.

Staff Coordination

• Coordinate with teachers and support staff to ensure smooth daily operations.
• Communicate important instructions and updates to the team.
• Follow up on assigned tasks and ensure timely completion.

Safety and Compliance

• Maintain visitor records and follow campus entry and exit procedures.
• Ensure safety, hygiene, and emergency protocols are followed.
• Report maintenance issues, incidents, and operational concerns to management promptly.

Candidate Requirements

• Graduate in any discipline; administration or management qualifications are preferred.
• Prior experience in school, preschool, hospitality, customer service, or centre administration is preferred.
• Good communication, interpersonal, and organisational skills.
• Basic computer knowledge, including MS Office, spreadsheets, and email.
• Ability to handle multiple responsibilities and resolve issues effectively.
• A friendly, approachable, responsible, and solution-oriented attitude.

Preferred Skills

• Parent relationship management
• Campus and facility coordination
• Inventory and record management
• Team coordination
• Administrative reporting
• Problem-solving and time management

Job Type

Full-time

Work Location

On-site

Salary

As per experience and suitability

Ideal Candidate: Someone who can independently manage daily centre operations while ensuring a smooth, safe, and positive experience for children, parents, and staff.

Pay

₹15,000.00 - ₹37,000.00 per month

Work Location

In person