Personal Secretary TO ADVOCATE

Job Description

Personal Secretary

Company

Law Brothers LLP

Location

Mumbai -Churchgate / Andheri

Mandatory Requirement (Only those essentially satisfy these bare minimum requirements should apply)

Should be Mumbai localities

Office time

09:30 A.M. to 06:30 P.M. (Monday to Saturday)

Min 2 years’ Commitment

Excellent communication, coordination, and organizational skills.

Prior experience in personal secretary, calendar management, drafting skills are preferred.

Job Summary

The Personal Secretary will provide confidential secretarial, administrative, and coordination support to the Advocate.

The role involves managing appointments, maintaining calendars, coordinating court appearances and client meetings, handling correspondence, maintaining records, and ensuring the smooth day-to-day functioning of the Advocate’s office.

Key Responsibilities

Calendar and Appointment Management Maintain the Advocate’s daily schedule, calendar, and appointments.

Coordinate client meetings, court appearances, conferences, and professional engagements.

Send reminders regarding hearings, filing deadlines, meetings, and important dates.

Plan daily activities and ensure timely attendance at scheduled engagements.

B. Legal and Office Coordination

Coordinate with clients, advocates, court staff, clerks, and other professionals as required.

Maintain a diary of court dates, case-related appointments, and follow-up tasks.

Assist in preparing, printing, scanning, photocopying, and organizing legal documents.

Coordinate the movement and delivery of documents to courts, clients, and other offices.

Follow up on pending matters and report updates to the Advocate.

C. Communication and Correspondence

Handle telephone calls, emails, messages, and other correspondence professionally.

Draft routine emails, letters, reminders, and meeting confirmations as instructed.

Receive visitors and clients and arrange meetings.

Communicate instructions accurately and maintain professional etiquette.

D. Record Keeping and Documentation

Maintain organized physical and electronic files, registers, and records.

Maintain confidential client information and office documents.

Track incoming and outgoing correspondence and documents.

Ensure proper filing, retrieval, and safekeeping of records.

Maintain a diary of important deadlines and pending assignments.

E. Personal and Administrative

Assistance Manage travel arrangements, bookings, and itineraries when required.

Maintain office supplies and coordinate routine administrative requirements.

Assist with expense records, bills, appointments, and other authorized tasks.

Perform other reasonable secretarial and administrative duties assigned by the Advocate.

Confidentiality and Professional Conduct

Maintain strict confidentiality regarding client information, case details, legal strategies, financial information, and office records.

Do not disclose, copy, forward, or share confidential information without proper authorization.

Do not discuss confidential matters with unauthorized persons.

Handle all documents and communications with integrity, discretion, and professionalism.

Comply with the office’s confidentiality, data protection, information security, and workplace policies.

Qualifications and Experience

Graduate in any discipline preferred. Prior experience as a Personal Secretary, Executive Assistant, or Legal Secretary will be an advantage.

Knowledge of office administration and basic legal terminology is desirable. Proficiency in MS Word, Excel, email, PDF tools, and digital document management.

Good written and verbal communication skills in English and Hindi; knowledge of the local language is desirable.

Required Skills

Excellent organisational and time-management skills.

Strong attention to detail and follow-up ability.Professional telephone and email etiquette.

Ability to handle confidential information responsibly.Ability to work under pressure and manage multiple assignments.

Punctuality, discipline, reliability, and a professional attitude.

Ability to coordinate effectively with clients and legal professionals.

Pay

₹25,000.00 - ₹35,000.00 per month

Work Location

In person