Office Admin

Position: Admin Executive Department: Administration Employment Type: Full-Time Location: [Office Location] Reporting To: Director / Management Job SummaryWe are looking for a responsible and well-organized Admin Executive to manage day-to-day office administration, documentation, coordination, and support activities. The candidate should have good communication skills, basic computer knowledge, and the ability to coordinate with employees, vendors, clients, and site teams. Key ResponsibilitiesManage daily office administration and routine operational activities. Maintain employee attendance, leave records, joining documents, and personnel files. Prepare offer letters, appointment letters, warning letters, notices, and other official correspondence. Maintain physical and digital records of agreements, invoices, bills, purchase orders, and office documents. Coordinate with site engineers, project managers, vendors, consultants, and office staff. Handle incoming and outgoing emails, calls, couriers, and official letters. Schedule meetings, appointments, interviews, and management reviews. Prepare meeting agendas and maintain minutes of meetings when required. Monitor office stationery, housekeeping supplies, and other administrative requirements. Coordinate with vendors for office maintenance, repairs, printing, stationery, and other services. Maintain records of company assets, laptops, mobile phones, keys, and office equipment. Assist the accounts department with bill collection, invoice submission, payment follow-ups, and expense records. Follow up with employees and site teams for daily reports, attendance, documents, and approvals. Support recruitment activities, including interview scheduling and candidate coordination. Maintain confidentiality of company, employee, and management information. Perform other administrative duties assigned by the management. Required SkillsGood verbal and written communication skills in English, Hindi, and Marathi. Proficiency in Microsoft Word, Excel, email, and basic office software. Good documentation and record-maintenance skills. Ability to multitask and manage priorities. Professional telephone and email etiquette. Strong follow-up and coordination skills. Basic knowledge of HR and accounts-related documentation will be preferred. QualificationGraduate in any discipline. Diploma or certification in Office Administration, HR, or a related field will be an advantage.