Front Desk & Admin Executive

About the Role: Orbis Financial Corporation Limited is looking for an Admin \& Front Office professional to manage front desk operations along with day-to-day administrative, office coordination, vendor management, employee support, and facility-related activities at our Gurgaon office.

Key Responsibilities

• Manage front office and reception operations, including visitor management and call handling.
• Greet and assist visitors, clients, candidates, and other guests professionally.
• Manage incoming and outgoing calls, emails, courier, and correspondence.
• Maintain visitor records and front office documentation.
• Manage day-to-day office administration and facility operations.
• Coordinate with vendors for housekeeping, security, maintenance, stationery, pantry, and other office services.
• Handle office supplies, inventory, and asset records.
• Coordinate office maintenance, repairs, and facility-related requirements.
• Support employee requirements related to administration and workplace facilities.
• Maintain administrative records, bills, invoices, and vendor documentation.
• Coordinate with internal departments and external vendors for smooth office operations.
• Assist with meetings, events, travel arrangements, and office coordination.
• Monitor vendor performance and ensure timely delivery of services.
• Support compliance with company administrative and safety procedures.
• Prepare basic administrative reports and MIS as required.
• Handle any other administrative responsibilities assigned by the management.

Candidate Profile

• Graduate in any discipline; additional qualification in Administration / Facility Management / Front Office Management will be an advantage.
• 1–6 years of relevant experience in Front Office, Administration, Facilities, Office Management, or Corporate Administration.
• Prior experience in a corporate/BFSI environment will be preferred.
• Excellent communication, interpersonal, and customer-service skills.
• Good knowledge of MS Office / MS Excel.
• Professional and presentable personality with strong organizational skills.
• Ability to manage multiple tasks and coordinate with internal and external stakeholders.
• Strong attention to detail and problem-solving abilities.
• Candidates based in Gurgaon / Delhi NCR will be preferred.

Pay

₹400,000.00 - ₹650,000.00 per year

Benefits

• Health insurance
• Leave encashment
• Provident Fund

Work Location

In person