Admin Supervisor

About the Role

We are looking for a hands-on and execution-oriented Admin & Facilities Executive to support the setup and smooth functioning of our new office in Hyderabad. The candidate will coordinate office setup, procurement, vendors, facilities, documentation and day-to-day administration, working closely with landlords, contractors, service providers and internal stakeholders.

Key Responsibilities

Support the end-to-end setup of a new office, from initial requirements through operational readiness.

Coordinate office infrastructure, furniture, equipment, housekeeping, security and other facility requirements.

Coordinate with landlords, contractors, service providers and internal stakeholders.

Support office relocation, expansion and facility-related activities as required.

Identify and coordinate with vendors for office requirements.

Obtain and compare vendor quotations and support commercial negotiations.

Handle procurement of office furniture, stationery, housekeeping materials, equipment and other operational requirements.

Coordinate purchase requisitions, purchase orders, invoices and delivery follow-ups.

Maintain vendor records and monitor vendor performance.

Manage day-to-day office administration and facility requirements.

Maintain bills, quotations, purchase records, invoices and administrative documentation.

Track office-related expenses and support budget monitoring.

Maintain inventory and office asset records.

Coordinate housekeeping, security, maintenance and other facility services.

Support office events, employee engagement and general administrative activities.

Candidate Profile

2+ years of experience in Administration, Facilities, Office Operations, Procurement or a related function.

Hands-on experience in vendor coordination and procurement.

Experience handling quotations and vendor follow-ups.

Exposure to office setup, office relocation, branch setup or facility expansion is preferred.

Good communication, coordination and negotiation skills.

Strong follow-up and problem-solving skills.

Good working knowledge of MS Excel, Word and email communication.

Ability to work independently and manage multiple requirements simultaneously.

Willingness to make vendor/site visits when required.

Strong execution-oriented approach.

Must-Have Skills

Administration | Facilities Management | Vendor Management | Procurement | Quotations | Office Setup | Office Operations | Inventory | Expense Tracking | Coordination

Preferred Background

Candidates from corporate administration, facilities management, procurement, real estate, property management, manufacturing, logistics, hospitality or other non-IT operational environments are welcome to apply.

Pay

Up to ₹30,000.00 per month

Benefits

Food provided

Health insurance

Work Location

In person