Admin Supervisor – Housekeeping & Facilities

Job Title: Admin Supervisor – Housekeeping \& Facilities

Department

Administration / Facilities

Location

Head Office

Employment Type

Full-Time

Experience

4–7 Years

Reporting To

Admin Manager / HR \& Admin Head

Job Summary

The Admin Supervisor – Housekeeping \& Facilities will be responsible for managing and supervising housekeeping operations, hygiene standards, facility upkeep, manpower, vendors, consumables, and maintenance coordination.

The role requires strong hands-on supervision, regular inspections, audit management, vendor coordination, reporting, and follow-up to ensure a clean, hygienic, safe, and well-maintained workplace.

Key Responsibilities

Housekeeping Operations

• Lead and supervise daily housekeeping operations and housekeeping manpower.
• Ensure proper deployment of housekeeping staff as per operational requirements.
• Monitor attendance, grooming, discipline, productivity, and performance.
• Ensure housekeeping SOPs, checklists, and service standards are followed.
• Conduct daily, weekly, and surprise cleanliness and hygiene inspections.
• Ensure overall cleanliness and upkeep of the premises.

Hygiene \& Audit Management

• Conduct regular hygiene and cleanliness audits.
• Review audit scores and identify operational gaps.
• Prepare corrective action plans and ensure timely closure of gaps.
• Monitor recurring hygiene issues and implement preventive measures.
• Maintain audit reports, inspection records, and checklists.

Facility \& Maintenance Coordination

• Ensure overall upkeep and maintenance of the premises.
• Coordinate for electrical, plumbing, AC/HVAC, civil maintenance, carpentry, general repairs, and other facility-related requirements.
• Track maintenance complaints and ensure timely resolution.
• Conduct regular facility inspections and report maintenance requirements.

Vendor Management

• Manage housekeeping and facility management vendors.
• Coordinate manpower deployment and ensure adequate staffing.
• Monitor vendor service quality and adherence to agreed standards.
• Verify vendor attendance, manpower deployment, and service delivery.
• Review and verify vendor bills against actual manpower/services delivered.
• Escalate service-quality and manpower-related issues and ensure corrective action.

Inventory \& Consumables Management

• Monitor cleaning materials, consumables, tools, and housekeeping equipment.
• Maintain appropriate stock levels and ensure timely replenishment.
• Monitor consumption and minimize unnecessary wastage.
• Maintain records of material issuance and consumption.
• Ensure proper storage and handling of cleaning materials and equipment.

Manpower Management

• Monitor housekeeping manpower requirements and deployment.
• Track attendance, absenteeism, replacements, and manpower shortages.
• Ensure proper grooming, discipline, and workplace conduct.
• Coordinate with vendors/HR/Admin for manpower replacement or additional requirements.
• Monitor team productivity and service performance.

Documentation \& MIS

• Maintain daily, weekly, and monthly housekeeping reports.
• Maintain audit scores, checklists, inspection reports, and corrective action records.
• Maintain housekeeping manpower and attendance records.
• Maintain vendor performance records and complaint trackers.
• Prepare monthly MIS related to housekeeping, hygiene, facilities, manpower, and vendor performance.
• Provide regular updates to the reporting manager.

Qualification \& Experience

• Graduate in any discipline.
• Diploma/Degree in Hotel Management, Hospitality Management, Facility Management, or related field will be preferred.
• 4–7 years of relevant experience in housekeeping, facility management, hospitality, hotels, hospitals, large offices, or similar facilities.
• Experience in managing housekeeping teams and outsourced manpower.
• Experience in hygiene/cleanliness audits and SOP compliance.
• Experience in vendor management and service quality monitoring.
• Experience in facility and maintenance coordination will be preferred.

Required Skills \& Competencies

• Strong leadership and team supervision skills.
• Good inspection and attention-to-detail skills.
• Strong follow-up and coordination abilities.
• Good knowledge of housekeeping and hygiene standards.
• Vendor and manpower management skills.
• Good problem-solving and decision-making ability.
• Good communication and interpersonal skills.
• Basic knowledge of MS Excel, Word, and reporting/MIS.
• Ability to maintain records and prepare operational reports.
• Ability to work independently and manage multiple requirements.
• Strong ownership and accountability.

Preferred Industry

Candidates from the following industries will be preferred

• Hospitality / Hotels
• Hospitals
• Facility Management
• Large Corporate Facilities

Ideal Candidate Profile

The ideal candidate should be a hands-on and disciplined supervisor with strong experience in housekeeping operations, hygiene audits, manpower supervision, vendor management, and facility coordination.

Experience

4–7 Years

Location

Head Office

Designation

Admin Supervisor – Housekeeping \& Facilities

Contact No : 7767007488 - Hr Snehal

Pay

₹20,000.00 - ₹25,000.00 per month

Benefits

• Provident Fund

Work Location

In person