Admin Supervisor – Housekeeping & Facilities

Job Title

Admin Supervisor – Housekeeping & Facilities

Department

Administration / Facilities

Location

Head Office

Employment Type

Full-Time

Experience

4–7 Years

Reporting To

Admin Manager / HR & Admin Head

Job Summary

The Admin Supervisor – Housekeeping & Facilities will be responsible for managing and supervising housekeeping operations, hygiene standards, facility upkeep, manpower, vendors, consumables, and maintenance coordination.

The role requires strong hands-on supervision, regular inspections, audit management, vendor coordination, reporting, and follow-up to ensure a clean, hygienic, safe, and well-maintained workplace.

Key Responsibilities

Housekeeping Operations

Lead and supervise daily housekeeping operations and housekeeping manpower.

Ensure proper deployment of housekeeping staff as per operational requirements.

Monitor attendance, grooming, discipline, productivity, and performance.

Ensure housekeeping SOPs, checklists, and service standards are followed.

Conduct daily, weekly, and surprise cleanliness and hygiene inspections.

Ensure overall cleanliness and upkeep of the premises.

Hygiene & Audit Management

Conduct regular hygiene and cleanliness audits.

Review audit scores and identify operational gaps.

Prepare corrective action plans and ensure timely closure of gaps.

Monitor recurring hygiene issues and implement preventive measures.

Maintain audit reports, inspection records, and checklists.

Facility & Maintenance Coordination

Ensure overall upkeep and maintenance of the premises.

Coordinate for electrical, plumbing, AC/HVAC, civil maintenance, carpentry, general repairs, and other facility-related requirements.

Track maintenance complaints and ensure timely resolution.

Conduct regular facility inspections and report maintenance requirements.

Vendor Management

Manage housekeeping and facility management vendors.

Coordinate manpower deployment and ensure adequate staffing.

Monitor vendor service quality and adherence to agreed standards.

Verify vendor attendance, manpower deployment, and service delivery.

Review and verify vendor bills against actual manpower/services delivered.

Escalate service-quality and manpower-related issues and ensure corrective action.

Inventory & Consumables Management

Monitor cleaning materials, consumables, tools, and housekeeping equipment.

Maintain appropriate stock levels and ensure timely replenishment.

Monitor consumption and minimize unnecessary wastage.

Maintain records of material issuance and consumption.

Ensure proper storage and handling of cleaning materials and equipment.

Manpower Management

Monitor housekeeping manpower requirements and deployment.

Track attendance, absenteeism, replacements, and manpower shortages.

Ensure proper grooming, discipline, and workplace conduct.

Coordinate with vendors/HR/Admin for manpower replacement or additional requirements.

Monitor team productivity and service performance.

Documentation & MIS

Maintain daily, weekly, and monthly housekeeping reports.

Maintain audit scores, checklists, inspection reports, and corrective action records.

Maintain housekeeping manpower and attendance records.

Maintain vendor performance records and complaint trackers.

Prepare monthly MIS related to housekeeping, hygiene, facilities, manpower, and vendor performance.

Provide regular updates to the reporting manager.

Qualification & Experience

Graduate in any discipline.

Diploma/Degree in Hotel Management, Hospitality Management, Facility Management, or related field will be preferred.

4–7 years of relevant experience in housekeeping, facility management, hospitality, hotels, hospitals, large offices, or similar facilities.

Experience in managing housekeeping teams and outsourced manpower.

Experience in hygiene/cleanliness audits and SOP compliance.

Experience in vendor management and service quality monitoring.

Experience in facility and maintenance coordination will be preferred.

Required Skills & Competencies

Strong leadership and team supervision skills.

Good inspection and attention-to-detail skills.

Strong follow-up and coordination abilities.

Good knowledge of housekeeping and hygiene standards.

Vendor and manpower management skills.

Good problem-solving and decision-making ability.

Good communication and interpersonal skills.

Basic knowledge of MS Excel, Word, and reporting/MIS.

Ability to maintain records and prepare operational reports.

Ability to work independently and manage multiple requirements.

Strong ownership and accountability.

Preferred Industry

Candidates from the following industries will be preferred

Hospitality / Hotels

Hospitals

Facility Management

Large Corporate Facilities

Ideal Candidate Profile

The ideal candidate should be a hands-on and disciplined supervisor with strong experience in housekeeping operations, hygiene audits, manpower supervision, vendor management, and facility coordination.

Experience

4–7 Years

Location

Head Office

Designation

Admin Supervisor – Housekeeping & Facilities

Contact No

7767007488 - Hr Snehal

Pay

₹20,000.00 - ₹25,000.00 per month

Benefits

Provident Fund

Work Location

In person