Office Operations Executive

Experience

1-2 Years

Role

Junior Executive (Entry Level)

Job Location

Whitefield, Bangalore

Key Responsibilities

Support daily facilities operations including maintenance, housekeeping, security, and office services

Coordinate with vendors and service providers to ensure timely and quality service delivery

Responsible for procurement activities including RFQs, vendor coordination, and documentation

Maintain inventory of office supplies, pantry items, and facility-related stock

Support invoice verification, expense tracking, and coordination with the Finance team

Ensure compliance with company policies, safety standards, and regulatory requirements

Maintain records, trackers, and documentation for operations, vendors, and assets

Assist in workplace readiness including seating, space utilization, and employee support

Coordinate visitor management, reception activities, and workplace logistics

Support planning and execution of internal events, meetings, and employee engagement activities

Act as a point of contact for basic IT asset coordination as per defined processes

Respond to operational issues and escalate concerns in a timely manner

Travel & Accommodation Management

Manage end-to-end travel arrangements including flight, train, and cab bookings

Coordinate hotel accommodations for employees and guests

Liaise with travel vendors and agencies for cost-effective bookings

Maintain travel records, approvals, and expense documentation

Ensure adherence to company travel policies and budgets

Responsibilities

Key Skills

Corporate Travel

Coordinates end-to-end flight, hotel, and vehicle bookings for internal employees in compliance with company policies.

Travel Logistics

Assists employees with international travel documentation, including visa applications, passport renewals, and insurance.

Disruption Management

Resolves real-time travel emergencies, cancellations, and last-minute itinerary changes.

Facilities Maintenance

Conducts daily on-site office inspections to ensure clean, safe, and fully operational workspaces.

Vendor Supervision

Manages on-site external vendors, including housekeeping, security teams, and maintenance technicians.

Supply Procurement

Sources, purchases, and manages inventory for office stationery, pantry items, and daily utilities.

Asset Management

Coordinate & maintains accurate logs of physical company assets, office equipment, and keys with IT team.

Invoice Reconciliation

Verifies and processes vendor invoices from travel agencies and facilities contractors for finance approval.

Safety Tracking

Monitors workplace safety systems, fire equipment, and emergency kits to meet compliance standards.

Front Desk

Manages incoming courier packages, office mail, and on-site visitor hospitality.

Education

Bachelor’s degree in Business Administration, Commerce, or a related field

Benefits

Competitive salary and benefits

Medical Insurance

Parental Support - Maternity cover

Retirement Benefits - PF Contribution

Opportunities for professional growth

Collaborative and inclusive work environment

Pay

₹25,000.00 - ₹32,000.00 per month

Benefits

Food provided

Health insurance

Paid sick time

Paid time off

Provident Fund

Work Location

In person