Front Office Executive cum Admin

Job Description – Front Desk Executive (Corporate Office)

Job Title: Front Desk Executive – Corporate Office Department: Administration / Corporate Services Experience: 2–5 years preferred

Key Responsibilities

Front Desk & Reception Management: Manage the corporate office reception, handle incoming calls, emails, and general enquiries professionally.

Visitor Management: Welcome guests, clients, vendors, candidates, and senior management visitors; maintain visitor registers and coordinate appointments.

Travel & Hotel Booking: Arrange flight and train tickets, hotel reservations, cab bookings, and other travel logistics for management and employees.

Office Administration: Oversee day-to-day office administration, stationery inventory, pantry coordination, housekeeping, and maintenance follow-ups.

Meeting & Conference Coordination: Schedule meetings, reserve conference rooms, prepare meeting arrangements, and coordinate refreshments.

Communication & Correspondence: Handle incoming and outgoing courier services, document dispatch, emails, and office communications.

Management Support

Coordinate appointments, calendars, and travel schedules for senior executives and management.

Vendor Coordination

Liaise with travel agents, hotels, cab operators, housekeeping agencies, and office maintenance vendors.

Records & Documentation

Maintain visitor logs, travel records, booking details, invoices, and administrative files.

Expense & Bill Management

Verify travel bills, hotel invoices, cab bills, and other administrative expenses before forwarding them for approval.

Employee Support

Assist employees with travel arrangements, meeting logistics, office facilities, and general administrative requirements.

Confidentiality & Professionalism: Maintain a professional corporate image and ensure the confidentiality of management communications and visitor information.

Required Skills

Excellent verbal and written communication skills.

Good telephone etiquette and visitor-handling skills.

Proficiency in MS Office, Outlook, Excel, and email correspondence.

Experience with flight, hotel, and cab booking portals.

Strong coordination, multitasking, and time-management skills.

Professional grooming, a pleasant personality, and a customer-service mindset.

Ability to coordinate with senior management and multiple departments.

Knowledge of office administration, vendor management, and billing documentation.

Pay

₹13,000.00 - ₹17,000.00 per month

Benefits

Paid sick time

Paid time off

Provident Fund

Work Location

In person