Admin Executive

Key Responsibilities

MIS Reporting & Documentation

Prepare and maintain daily, weekly, and monthly administrative MIS reports.

Maintain Excel-based trackers for assets, vendors, inventory, facility operations, and administrative activities.

Generate dashboards and reports for management review.

Monitor operational data, validate information, and ensure accuracy in reporting.

Maintain administrative records, documentation, and reports within defined timelines.

Asset Management

Maintain an updated inventory of company assets, including computers, office equipment, furniture, and other administrative items.

Track asset allocation, movement, returns, and transfers.

Conduct periodic physical asset verification and reconcile records.

Coordinate asset issuance and recovery during employee onboarding and exit.

Report damaged, missing, or non-functional assets and coordinate necessary action.

Vendor Management

Coordinate with vendors for housekeeping, security, maintenance, office supplies, and other facility-related services.

Follow up on service requests, deliveries, and pending work.

Maintain vendor records, quotations, invoices, and service agreements.

Monitor vendor performance and ensure timely resolution of administrative issues.

Coordinate with internal teams and vendors to ensure smooth day-to-day operations.

Floor Supervision & Facility Administration

Supervise daily floor operations and ensure proper functioning of the workplace.

Monitor housekeeping, cleanliness, discipline, and workplace readiness.

Coordinate with employees and support teams to resolve operational issues.

Ensure proper utilization of office facilities, equipment, and resources.

Conduct routine floor inspections and maintain operational checklists.

Escalate facility-related issues to the appropriate department or management.

Required Skills & Qualifications

Graduate in any discipline; additional qualifications in administration or facility management will be an advantage.

2–4 years of relevant experience in administration, facility management, or office operations.

Strong hands-on experience in MIS reporting using MS Excel.

Working knowledge of Excel functions such as VLOOKUP/XLOOKUP, Pivot Tables, IF formulas, SUMIFS, filters, and data validation.

Excellent verbal and written communication skills.

Good vendor coordination, negotiation, and follow-up skills.

Strong organizational, analytical, and problem-solving abilities.

Ability to manage multiple responsibilities and meet reporting deadlines.

High attention to detail and a proactive approach to administrative problem-solving.

Shift & Joining Requirements

Must be willing to work in three rotational shifts, including night shifts, as per business requirements.

Must be comfortable working from the Ghansoli, Navi Mumbai location.

Immediate joiners or candidates available to join within a short notice period are strongly preferred.

Candidates residing in Ghansoli, Vashi, Kopar Khairane, Airoli, or nearby Navi Mumbai locations will be preferred.

Pay

₹10,000.00 - ₹33,000.00 per month

Benefits

Provident Fund

Work Location

In person