Store In-charge

GROUP MAGNA Job Description – Store In-Charge

Location

Hyderabad

Department

Stores / Warehouse

Designation

Store In-Charge

Experience

4–8 Years

Employment Type

Full-Time

Industry

Industrial Products / B2B Sales & Distribution

About Group Magna

Group Magna is a diversified business group with a strong presence across Industrial Products, B2B Sales & Distribution, Engineering, Manufacturing, and Environmental Solutions.

With businesses operating across Visakhapatnam, Hyderabad, Kakinada, Tada and Nellore, Group Magna serves customers through quality products, technical expertise, engineering capabilities, and customer-focused solutions.

Our Key Entities

M/s. Magna Sales & Technologies

M/s. Sre Marshal Enterprises

M/s. Magna Nexgen

M/s. Sri Kreative Engineering

M/s. Vikyaath Technologies

M/s. Magnas Building Homes

Our Focus

Quality Customer Service Technical Excellence Sustainable Solutions Continuous Growth

At Group Magna, we believe in building strong teams, developing talent, and creating opportunities for people to grow along with the organisation.

Group Magna – Growing Businesses. Building People. Creating Value.

Position Overview

We are looking for an experienced and responsible Store In-Charge to manage the day-to-day operations of our Hyderabad Warehouse.

The ideal candidate should have strong practical knowledge of Tally ERP, inventory management, Excel-based MIS reporting, stock reconciliation, inward/outward processes, and warehouse documentation.

The candidate will be responsible for maintaining accurate stock records, ensuring proper material movement, coordinating with purchase, sales and accounts teams, and providing timely inventory reports to management.

Key Responsibilities1. Warehouse & Store Operations

Manage the complete day-to-day operations of the warehouse/store.

Receive, inspect and verify incoming materials against Purchase Orders and delivery documents.

Ensure proper storage, identification, labelling and systematic arrangement of materials.

Issue materials against approved requisitions/sales orders/dispatch instructions.

Maintain proper documentation for all inward and outward material movements.

Coordinate loading, unloading, packing and dispatch activities.

Ensure proper housekeeping, safety and security of the warehouse.

Inventory Management

Maintain accurate physical and system stock records.

Monitor stock levels and identify shortages, excess stock and slow-moving items.

Conduct regular physical stock verification and cycle counts.

Reconcile physical stock with system stock and investigate discrepancies.

Maintain item-wise, category-wise and location-wise inventory records.

Ensure proper FIFO/FEFO practices wherever applicable.

Monitor damaged, rejected, returned and obsolete materials.

Tally ERP Responsibilities

Make accurate stock-related entries in Tally ERP.

Record purchase/inward transactions and material movements.

Prepare and maintain Stock Journal, Delivery Challan, Material Issue/Receipt and related inventory documents as applicable.

Maintain item masters, units of measurement and stock classifications.

Reconcile Tally stock with physical inventory.

Coordinate with the Accounts team for purchase and inventory-related entries.

Generate stock and inventory reports from Tally ERP.

Advanced Excel & MIS Reporting

The candidate should be strong in MS Excel and capable of independently preparing management reports.

Responsibilities include

Prepare daily, weekly and monthly stock reports.

Prepare inward and outward movement reports.

Prepare stock reconciliation statements.

Prepare ageing and slow-moving inventory reports.

Prepare item-wise and category-wise stock analysis.

Prepare warehouse MIS and inventory dashboards.

Use VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, COUNTIFS, IF formulas, conditional formatting, filters and data validation.

Maintain accurate Excel-based trackers and reporting formats.

Analyse inventory data and highlight discrepancies or unusual stock movements to management.

Coordination

Coordinate with Purchase, Sales, Accounts, Logistics and Operations teams.

Coordinate with transporters and delivery personnel for dispatches.

Provide stock availability information to the Sales team.

Coordinate with Accounts for invoice, GRN and stock-related documentation.

Inform management regarding stock shortages, excess stock, discrepancies and operational issues.

Documentation & Compliance

Maintain proper records of GRNs, delivery challans, material issue notes, stock transfer documents and dispatch records.

Ensure all material movements are supported by proper documentation.

Maintain systematic physical and digital filing.

Support internal and external stock audits.

Ensure warehouse procedures are followed as per company requirements.

Required SkillsMust-Have Skills

Strong hands-on experience in Tally ERP / Tally Prime.

Strong knowledge of MS Excel and MIS reporting.

Practical experience in inventory and warehouse management.

Good understanding of purchase, inward, outward and stock reconciliation processes.

Ability to independently maintain stock records.

Strong numerical and analytical skills.

Good documentation and record-keeping skills.

Excel Skills Preferred

VLOOKUP / XLOOKUP

Pivot Tables

SUMIF / SUMIFS

COUNTIF / COUNTIFS

IF / Nested IF

Conditional Formatting

Data Validation

Filters & Sorting

Basic Excel dashboards/MIS

Educational Qualification

Any Graduate / Diploma in Commerce, Logistics, Supply Chain, Warehouse Management or related field.

Candidates with relevant practical warehouse experience may also be considered.

Experience

4–8 years of relevant experience in

Store / Warehouse Management

Inventory Control

Tally ERP / Tally Prime

Excel-based MIS Reporting

Experience in an industrial products, trading, distribution, engineering or manufacturing company will be preferred.

Candidate Profile

The ideal candidate should be

Responsible and organised.

Strong in numbers and inventory accuracy.

Hands-on with Tally ERP and Exc