Receptionist Cum Front Desk Executive

Key Roles & Responsibilities

Front Desk Management

Manage the reception area and ensure a professional first impression for visitors and clients.

Welcome and greet guests, clients, vendors, candidates, and business associates.

Maintain visitor registers and issue visitor passes as required.

Inform the concerned employees about visitor arrivals and coordinate meetings.

Telephone & Communication Management

Handle incoming and outgoing calls and direct them to the appropriate departments.

Respond to general inquiries professionally and courteously.

Receive and distribute courier, postal mail, and other official documents.

Maintain effective communication with internal departments and external stakeholders.

Administrative Support

Coordinate meeting room bookings and maintain meeting schedules.

Assist with basic documentation, data entry, scanning, printing, and photocopying.

Maintain records of visitors, couriers, and other front desk activities.

Support the Admin and HR teams with routine office coordination.

Office & Facility Coordination

Coordinate with the housekeeping and facility teams to maintain reception cleanliness and organization.

Monitor the availability of stationery and other front desk essentials.

Assist in coordinating refreshments and meeting arrangements for guests.

Report maintenance or facility-related issues to the concerned department.

Candidate & Interview Coordination

Welcome candidates visiting for interviews and inform the HR team of their arrival.

Coordinate interview schedules and guide candidates to the designated meeting rooms.

Maintain interview visitor records and support the HR team during recruitment activities.

Professional Conduct

Maintain confidentiality of company information and visitor details.

Demonstrate excellent communication, interpersonal, and customer service skills.

Ensure punctuality, discipline, and professional etiquette at all times.

Required Skills

Excellent verbal communication and interpersonal skills.

Proficiency in MS Office, particularly MS Excel, Word, and Outlook.

Good telephone etiquette and visitor management skills.

Strong organizational and multitasking abilities.

Professional appearance, positive attitude, and customer-oriented approach.

Ability to coordinate with multiple departments effectively.

Preferred Candidate Profile

Pay

₹25,000.00 - ₹40,000.00 per month

Benefits

Paid sick time

Provident Fund

Work Location

In person