Executive Assistant to Director

Job Title

Executive Assistant to the Director

Company Name

Alltex Exim Pvt. Ltd.

Job Category

General Management / Strategy & Operations / Executive Support

Work Mode

Full-time, On-site

Job Location

Surat, Gujarat

Experience Required

2+ years

Reportee To

Director

About Us

Founded in 2010 in Surat, the textile capital of India, Alltex Exim Pvt. Ltd. is a premier export-import house in the textile industry.

We bridge the gap between India's leading textile mills and competitive global markets while bringing world-class textiles back home.

With a strong presence across 13+ international markets—including dedicated offices in Egypt and Bangladesh—and a network of 35+ global partners, we stand proud as one of the country's largest importers of polyester yarn.

Our diverse portfolio spans polyester, cotton, dyed, and nylon yarns, alongside PET chips.

We are not a startup.

We are a profitable, stable, 15-year-old enterprise eagerly moving into our next high-growth chapter.

What We Are Building Next

While our core trading framework remains our anchor, our 3-year vision involves strategic expansion into specialty/technical textiles, value-added yarn processing, petrochemicals, and selective vertical integration.

Simultaneously, we are modernizing our internal ecosystem by embedding AI across our data research, drafting, and day-to-day back-office workflows.

This doesn’t replace our 16 years of relationship-building—it gives it the structural fuel to scale rapidly.

The Role

We are seeking an exceptionally sharp, proactive Executive Assistant (EA) to act as the right hand of our Director.

This role functions as the operating spine of leadership.

You are the critical link who keeps corporate decisions moving, initiates structured research before being prompted, maps out projects around traditional textile timelines, and maintains absolute control over administrative data.

Beyond core executive operations, you will lead our brand and social media strategy, directly optimizing both corporate visibility and the MD's personal industry presence.

What You’ll Own

Calendar & Multi-Zone Management: Oversee fluid calendar scheduling for the COO and Director across fluctuating India, Egypt, and Bangladesh time zones.

International & Domestic Logistics: End-to-end management of complex travel itineraries, visa processing, and rigorous expense tracking.

Inbox Triage

Conduct proactive email filtering and correspondence triage for senior leadership.

Meeting Execution

Coordinate board and operational meetings, formulate agendas, record precise minutes, and follow through on action items.

Market Intelligence & Research: Gather and synthesize market intel, competitor movements, and vendor due diligence into concise pre-read briefing notes.

Digitalization Projects

Help coordinate the digital transformation roadmap and back-office workstreams supporting new product launches.

Cross-Functional Syncing

Act as a central communication node connecting export, import, finance, and back-office teams.

Culture Stewardship: Model the high professional standards, execution speed, and discipline that leadership wants to scale across the organization.

Who We Are Looking For

Experience: 2+ years as an Executive Assistant, Personal Assistant, or Operations Coordinator, preferably supporting C-suite executives.

Language Fluency

Flawless verbal and written communication in both English and Hindi.

Execution Focus: Ridiculously organized, highly focused on closing loops, and comfortable holding ten threads simultaneously without dropping any details.

Tech Literacy

Strong command over Google Workspace, MS Office (specifically MS Excel), and modern digital dashboards.

AI Comfort

Familiarity with generative AI tools and a strong willingness to rapidly adopt new digital platforms.

Bridge Builder: Deep respect for how a traditional 16-year-old textile enterprise functions, paired with the modern tech fluency to help push it forward.

Discretion

Exceptional professional presence accompanied by a mature commitment to absolute confidentiality and discretion.

What’s In It For You?

A front-row seat to the internal transformation and value-chain expansion of a multi-country trading enterprise.

Direct mentorship and daily visibility under top-tier decision-makers.

A comprehensive operational skill set encompassing project tracking, global coordination, and cross-border logistics.

Clear professional upside and growth opportunities as our organizational footprint digitizes and expands.

Pay

₹25,000.00 - ₹32,000.00 per month

Ability to commute/relocate

Surat, Gujarat: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s)

What is your current salary per month?

What is your expected salary per month?

Education

Bachelor's (Preferred)

Experience

10 key typing: 1 year (Preferred)

Work Location

In person