Secretary / Executive Assistant

JOB VACANCY: EXECUTIVE SECRETARY TO MANAGING DIRECTOR A leading law firm based in Fort, Mumbai is urgently seeking a highly professional, organised, and competent Female Executive Secretary to provide comprehensive administrative and secretarial support directly to the Managing Director. 📋 Job Description (JD) Role Overview: The ideal candidate will act as the primary point of contact for internal and external constituencies on all matters pertaining to the Managing Director (MD). She will manage executive schedules, handle sensitive legal correspondence, and ensure seamless daily operations within the executive office. Key Responsibilities: • Calendar & Schedule Management: Coordinate, schedule, and maintain the MD’s complex calendar, prioritizing critical court dates, client arbitrations, and high-stakes meetings. • Legal Correspondence & Documentation: Draft, proofread, and format professional emails, letters, legal briefs, and meeting agendas. Take minutes during key executive meetings and follow up on actionable items. • Client Relations: Act as a gatekeeper and liaison between the MD, corporate clients, senior partners, and external legal associates. • Travel & Expense Management: Arrange comprehensive domestic and international travel itineraries, flight bookings, hotel accommodations, and process monthly travel expenses. • Confidentiality: Maintain absolute discretion and strictly protect attorney-client privilege and confidential firm data. • Office Coordination: Maintain efficient physical and digital legal filing systems to ensure retrieval of case documents is smooth and immediate. 🎯 Candidate Profile & Eligibility Criteria • Gender: Female candidate preferred • Education: Graduate in any discipline (a degree in Law, Arts, or Commerce is an added advantage) •Experience: Minimum 5 years of solid experience in a similar executive secretarial or executive assistant role (prior experience within a legal environment or a reputable law firm is highly preferred) • Age Limit: 30 to 45 years • Language Skills: Excellent command of English (both written and verbal) with strong business communication etiquette. • Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint) and legal document formatting. 💰 Compensation & Job Location • Salary: ₹50,000 to ₹75,000 per month (Commensurate with experience and capabilities) • Job Location: Fort, Mumbai (Must be willing to commute daily) • Job Type: Full-time, On-site 📲 How to Apply If you meet the above criteria and want to advance your career with a premier law firm, please submit your updated CV immediately via WhatsApp. 👉 WhatsApp your CV to: +91 8454097057