Admin & Operations Executive

Job Title

Admin & Operations Executive

Company

Western Group of Companies

Industry

Oil & Gas, Shipbuilding, Marine Engineering, EPC & Infrastructure Projects

Department

Administration & Operations

Employment Type

Full-time

Location

Kochi, Kerala

Experience

1–4 years preferred

Job Summary

We are looking for a proactive and organised Admin & Operations Executive to support the company's daily administrative activities and operational requirements. The candidate will handle office coordination, documentation, record maintenance, vendor communication, company asset tracking, travel arrangements and administrative reporting. The role requires strong organisational skills, proficiency in Microsoft Excel and the ability to coordinate effectively with employees, departments and project sites.

Key Responsibilities

Handle day-to-day office administration and ensure smooth office operations.

Maintain administrative records, files, registers, employee documents and office-related reports.

Coordinate with vendors and service providers for office maintenance, housekeeping, supplies and other requirements.

Maintain records of company assets, including laptops, SIM cards, office equipment and other resources.

Coordinate employee travel, accommodation, transportation and project-site visit arrangements.

Monitor office supplies, stationery, consumables and inventory requirements.

Assist with employee attendance records, leave documentation and administrative coordination with HR.

Coordinate with internal departments and project sites to fulfil day-to-day operational requirements.

Collect quotations, follow up with vendors and assist in processing purchase and service requests.

Prepare and update Excel trackers, expense statements, asset registers and administrative MIS reports.

Assist with employee joining and exit formalities, including the issue and collection of company assets.

Follow up on pending administrative tasks and ensure timely completion of assigned activities.

Support management and other departments with documentation, scheduling and general administrative requirements.

Required Qualifications

Bachelor's degree in Business Administration, Commerce or any relevant discipline.

1–4 years of experience in office administration, operations coordination or a similar role.

Freshers with strong Excel skills and good organisational abilities may also apply.

Proficiency in Microsoft Excel, Word and email communication.

Good documentation, record-keeping and follow-up skills.

Strong verbal and written communication skills.

Ability to multitask, coordinate with different departments and meet deadlines.

Key Skills

Office Administration

Daily Operations Coordination

Microsoft Excel and MIS Reporting

Documentation and Record Management

Vendor Coordination

Asset and Inventory Tracking

Travel and Accommodation Arrangements

Attendance and Administrative Support

Communication and Follow-up

Time Management and Attention to Detail

Ideal Candidate Profile

The ideal candidate should be systematic, responsible and detail-oriented, with the ability to handle routine administrative tasks independently. Candidates who are comfortable using Excel trackers, coordinating with vendors and employees, maintaining accurate records and supporting project-site operations will be preferred.

Pay

₹15,000.00 - ₹25,000.00 per month

Work Location

In person