Admin Assistant

Department

Administration

Employment Type

Full-Time

Location

Petta,Edappally.

Role Objective

The Administration Executive will be responsible for overseeing the daily operational support functions of the dealership or service center. This role ensures a seamless workflow between the sales, service, and spare parts departments while maintaining a professional environment for both employees and customers.

Key Responsibilities

Facility & Operational Management

Oversee the upkeep and maintenance of the showroom and service center premises.

Manage vendor contracts for housekeeping, security, and facility repairs.

Ensure all utility services (electricity, water, internet) are functional and bills are processed on time.

Monitor and replenish office supplies, stationery, and pantry stocks.

Compliance & Documentation

Maintain records related to building insurance, trade licenses, and fire safety certifications.

Assist in the documentation required for vehicle registration processes and RTO coordination if necessary.

Manage AMC (Annual Maintenance Contracts) for essential equipment like generators, air conditioners, and compressors.

HR & Payroll Support

Maintain attendance records and biometric logs for technical and non-technical staff.

Assist the HR department in onboarding new hires by arranging workstations and uniform distribution.

Coordinate staff welfare activities and internal meetings.

Financial Coordination

Handle petty cash and maintain accurate logs of daily administrative expenses.

Coordinate with the accounts department for invoice processing and vendor payments.

Monitor telephone and fuel expenses for company-owned vehicles.

Required Qualifications & Skills

Education

Bachelor’s degree in Business Administration, Commerce, or a related field.

Experience

1-2years of experience in an administrative role, preferably within the automotive or retail industry.

Technical Proficiency

High level of competence in Microsoft Office (Excel, Word, and Outlook). Experience with ERP software is a plus.

Communication

Strong verbal and written communication skills to interact with vendors, staff, and management.

Organizational Skills

Ability to multitask and prioritize duties in a fast-paced environment.

freshers can also apply.

Two wheeler License is mandatory.

Pay

₹14,000.00 - ₹16,000.00 per month

Benefits

Health insurance

Internet reimbursement

Provident Fund

Work Location

In person